ADMINISTRATIVE AIDE VI (CLERK III) | ADA6-15-2025 | PERMANENT | NRLMB | DSWD CO

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number

:

OSEC-DSWDB-ADA6-15-2025

Compensation

:

SG 6 (PHP 19,716.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

NROC/LDRC Warehouse, Chapel Road, Brgy. 195, Pasay City

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Subprofessional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Training

:

Four (4) hours of relevant training

Experience

:

At least one (1) year of relevant experience

Eligibility

:

Career Service (Subprofessional)/First Level Eligibility

Additional Requirements

:

1. Excellent office and customer service skills

2. With good written and oral communication skills

3. Ability to multi-task in a busy work environment

4. Able to take direction well and work with minimal supervision

JOB DESCRIPTION

Under general supervision, performs administrative and support functions for the Logistics Management Division (LMD) and does other related works.

Functions and Responsibilities:

1. Responsible for material prepositioning, setup of workstations and assistance to Mechanized Production volunteers of the Mechanized Production Unit 2. Provides administrative and technical support to the Production Management Section (PMS) 3. Reports and records quantities produced, wastages, material usage and machine breakdown during rice vacuum packing activities 4. Reports and records quantities produced, wastages, material usage and machine breakdown during rice milling activities 5. Ensures that all materials are available, with correct quantities, for the daily FFP production according to the production plan via Mechanized Production 6. Provide assistance to the Material Requisitioned, when necessary, in receiving/storage of raw materials, supplies and release FFPs to and from the production warehouse as instructed 7. Provide assistance to the Material Requisitioned, when necessary, in the inspection on all supplies/materials received in the production warehouse and ensure its compliance to required quality Ensures that the Mechanized Production area and production lines are clear of all waste and defective materials after each production 8. Record and report actual quantity of produced FFPs, non-food items and, unused and damaged raw materials 9. Ensure proper recording of unserviceable equipment in the warehouse 10. Preparation and set up of production workstations, prepositioning of goods/items 11. Ensures the accurate recording and turnover of remaining raw materials to the material requisitioned including those identified as unlabeled, damaged or defective 12. Provide assistance to the Material Requisitioned in ensuring the correct distribution, collection and accounting of all supplies/materials, non-disposable PPES, and other production materials issued to workforce including raw materials left in the production area 13. Coordinates with the Material Requisitioned for the preparation and maintenance of records regarding inter-warehouse releases/transfers of manual FFP production, raw materials, indirect materials and ensures that records are accurate and up to date at all times 14. Submits, to the unit head, the daily reports regarding FFP Production, Rice Vacuum Packing, Milling and other activities conducted by the Mechanized Production Unit 15. Coordinates with the Material Requisitioned to train volunteers in accordance to set policies, processes and procedures of the Mechanized Production unit 16. Supervise and assist volunteers during Mechanized Production 17. Implement standards/criteria for Mechanized Production activities 18. Assist the Mechanized Production Unit in the development and implementation of standards/criteria for Mechanized Production 19. Performs other tasks as may be required.

Job Outputs:

1. Production Report for FFP, Rice Vacuum Packing, Rice Milling 2. Daily, Weekly, Monthly, Quarterly, Semestral and Annual FFP Production, Rice Vacuum Packing, Rice Reconditioning Reports and 3. Reconditioning of Contaminated Rice.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

Initial Qualifying Test

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 11 OCTOBER 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed, and sworn/notarized 2026 Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet (WES). Forms may be downloaded at . Note: Fill out the PDS using Microsoft Excel only. Do not use Google Sheets or any tool that alters the original format - this can change formatting in the original document. PDS with incomplete information shall be considered invalid.

2. Transcript of Records (TOR) for undergraduate degrees, graduate degrees, and academic certifications. Note: For degrees obtained in foreign countries, the TOR should be supported by a certification of equivalency from the Commission on Higher Education (CHED).

3. Training/Seminar Certificates

4. Certificate/s of Employment (COE) with duties and responsibilities or Service Record. Note: This is required for work experiences acquired outside the DSWD Central Office. Additionally, for Division Chief or supervisory positions, Special Orders or Certifications of Supervisory/Management Functions signed by the HRMO or any authorized representative shall be required.

5. Civil Service Eligibility

(i) For RA 1080 Eligible/Board Passers: copy of valid PRC ID, board rating, or certificate of registration or screenshot of verified eligibility from

(ii) For BAR Passers: copy of valid IBP ID or certificate of membership or screenshot of verified eligibility from

(iii) For CSE Passers and other special eligibilities: copy of CSC rating or certificate of eligibility or screenshot of verified eligibility from

6. Performance Rating in the last semestral/probationary rating period or its equivalent, as may be applicable.

(i) For applicants from the public sector: If vying for promotion or transfer, a performance rating of at least Very Satisfactory in the last semestral/probationary rating period prior the date of assessment or screening is required.

(ii) For applicants from the private sector: In the absence of a performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through .

Reminders:

. In the event that you are invited to take the examination and panel interview, you will be required to submit your valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.