ADMINISTRATIVE AIDE IV (CLERK II)_PERMANENT

We wish to inform you that DSWD Field Office VII has the following vacant permanent positions:

1. Two (2) slots for ADMINISTRATIVE AIDE IV (CLERK II)

Status of Employment : Permanent

Item Numbers: OSEC-DSWDB-ADA4-742-2004

OSEC-DSWDB-ADA4-740-2004

Division/Program : Human Resource Management and Development Division Administrative Division- Procurement Section

Salary Grade: SG 4 (Php 17,506.00)

CSC Minimum Qualification Standards:

Education : Completion of two years studies in college (prior to 2018) or completionof Grade 12/Senior High School (starting 2016)

Training : None Required

Experience : None Required

Eligibility : Career Service (Sub-Professional)/1st Level Eligibility

Under HRMDD:

Preferred Qualification (Competency-Based):

Education : Completion of two years studies in Collegepreferably in Office/Business/Secretarial Administration, Computer Science or Management

Training : None Required

Experience : At least 1 year relevant experience doingadministrative/clerical functions

Eligibility : Career Service (Sub-Professional) / 1st Level Eligibility

Job Description:

1. Receives, records and endorses outgoing and incoming communications

2. Files, stores and retrieves copies of memorandum, guidelines and other centralized documents of the division to ensure that there are available sources which can serve as references for staff/basis for actions

3. Maintains office reports and other documents

4. Reproduces official communications/documents for dissemination to other units

5. Answers phone calls, assists visitors/clients of the division and refers their queries to concerned staff/division/section/unit

6. Attends to all administrative requirements of the division (request for venue, meals, invitations photocopying and packaging of materials/documents equipment to be used) for the conduct of activities/meeting of the division, as needed

7. Attend meetings, seminars, conferences and

8. Performs other related tasks.

Under AD-Procurement:

Preferred Qualification (Competency-Based):

Education : At least Bachelor's Degree graduate

Training : None Required

Experience : None Required

Eligibility : Career Service (Sub-Professional)/1st Level Eligibility

Job Description:

1. Prepare and send request to suppliers

2. Prepare invitations to bid prospective bidders

3. Canvasses and prepares vouchers to winning bidders

4. Prepare invitations for public bidding

5. Assist during Pre-bid and Bid opening

6. Facilitate signatories of Bidding Documents

7. Receives, records and endorses outgoing and incoming communications

8. Maintains office reports and other documents

9. Types/encodes/prepares and files communications, reports proposals, vouchers, RIVs, MOAs, payroll

10. Consolidates Project Procurement Management Plan (PPMP) into an Annual Procurement Plan (APP) Post of procurement opportunities at the website, PhilGEPS and conspicuous place and

11. Attend meetings, seminars, conferences.

Application Link for Non-Pantawid:

1. Application Letter addressed toDirector Shalaine Marie S. Lucero ofDSWD Field Office VII

2. Duly accomplished Personal Data SheetRev. 2026 with passport sized picture and signature and Work Experience Sheet

3. Copy of authenticated civil service eligibility/Professional License (if applicable)

4. Copy of Transcript of Records and Diploma

5. Copy of relevant trainings and seminars attended

6. Copy of performance rating in the last rating period (for government employees) or its equivalent for external applicants