ADMINISTRATIVE AIDE IV (CLERK II) | ADA4-575-2004 | PERMANENT | LS | DSWD CO

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number

:

OSEC-DSWDB-ADA4-575-2004

Compensation

:

SG 4 (Php17,506.00)

Place of Assignment

:

Legal Service

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Subprofessional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Graduate of Bachelor's Degree

Training

:

At least four (4) hours relevant training on records maintenance, computer literacy or other related training

Experience

:

At least six (6) months of relevant experience demonstrating ability in administrative & clerical tasks, basic computer operations, management and updating of records

Eligibility

:

Career Service (Subprofessional)/First Level Eligibility

Preferred Additional Qualifications

:

- Experience in government service a plus - Very good oral and written ability - Remarkable attention to detail, results-oriented, can efficiently work under pressure - Strong interpersonal skills, good moral character and work ethics - Working knowledge of MS Office and other computer applications

JOB DESCRIPTION

Under the direction and supervision of the Director of the Legal Service, the Administrative Aide IV provides administrative support in the areas of data management, including the monitoring, encoding, scanning, routing, filing, and tracking of incoming and outgoing documents. The position also performs liaison duties and administrative support for legal matters, serves as a designated member of or provides support to Technical Working Groups (TWGs), as may be assigned by the LS Director, and undertakes other related functions.

Functions and Responsibilities:

1. Monitoring, encoding, scanning, and updating the Legal Service's tracking system for all

incoming and outgoing documents

2. Liaison duties - forward to pertinent OBSUs for endorsement to the Director

3. Facilitate out-going documents from pertinent OBSUs for endorsement to the Director.

4. Assist in records management duties and responsibilities of the Legal Service

5. Attend to assigned administrative duties and responsibilities and

6. Perform other related duties and responsibilities or as assigned by the Director and Lawyers.

Job Outputs:

1. Organized Data Tracking System

2. Organized files/records and

3. Other reports as may be required

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 18 October 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed, and sworn/notarized 2025 Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark.

2. Duly accomplished and signed Work Experience Sheet (WES).

Forms may be downloaded . Note: Fill out the PDS using Microsoft Excel only. Do not use Google Sheets or any tool that alters the original format - this can change formatting in the original document. PDS with incomplete information shall be considered invalid.

Reminders:

. Additional requirements must be ready if you are found qualified and longlisted for the position you applied for (Transcript of Records, Training/Seminar Certificates, Certificate/s of Employment, Service Record, Proof of Eligibility, Performance Rating, etc).

. In the event that you are invited to take the examination and panel interview, you will be required to submit your valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.