Discover your 100% YOU with MicroSourcing!
Position: Administration Officer
Location: Global One, Eastwood, Quezon City
Work setup & shift: Onsite | Day Shift
Why join MicroSourcing
You'll Have
- Competitive Rewards*:Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
- A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
- Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
- Career Growth: Take advantage of opportunities for continuous learning and career advancement.
- Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
Role and Responsibilities
Bulk LPG Reconciliations & Invoicing
- Complete end-of-day trip reconciliations for Bulk LPG deliveries
- Raise purchase orders for bulk LPG purchases
- Manage Origin deliveries, including raising purchase orders at landed cost, receipting orders, and invoicing customers.
- Prepare data for RCTIs (Recipient Created Tax Invoices) for deliveries, investigating and resolving variances.
- Proactively engage with contractors to obtain required documentation for reconciliation and dispute resolution.
- Actively ensure compliance with Standard Operation Procedures and controls with internal and external stakeholders.
Supplier and Contractor Payments
- Process and receipt contractor payments for national bulk gas purchases.
- Manage contractor payments for LPG cylinder contractors (no PO required), confirming deliveries by branch and updating rates.
- Raise POs and process contractor payments for national LPG cylinder contractors.
- Process payments to bulk gas suppliers.
Inventory, Assets and stocktake administration
- Stocktake data consolidation
- Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders for resolution.
- Reconciling and Loading monthly stocktake results into ERP
- Uploading and registering new barcodes for TrackAbout cylinder tracking
- Weekly driver compliance reporting from pronto and track about data
Controls and processes
- Development of company standard operating procedures
- Develop and maintain internal controls
- Ensuring adherence with company policy, controls and procedures
- Review and continuous improvement of systems and processes
Adhoc
- Any other tasks, responsibilities or adhoc support that is required
- Ad hoc projects
Preferred Skills / expertise:
- Minimum of 2-3 years of experience in financial reconciliation, invoicing, or accounts payable/receivable roles, preferably in the oil and gas or logistics industry
- Proficiency in using ERP systems (e.g., SAP, Oracle) for financial and inventory management
- Familiarity with data management tools and reporting software
- Strong analytical skills with the ability to investigate discrepancies and variances in financial data and inventory
- Excellent verbal and written communication skills to effectively engage with contractors, suppliers, and internal stakeholders
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About MicroSourcing
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.
Our commitment to 100% YOU
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/
