Manage daily office administration and ensure smooth office operations .
Oversee office facilities, equipment, and maintenance services to provide a safe and efficient working environment.
Coordinate procurement activities, including sourcing, purchasing, inventory control, and vendor management.
Liaise with external service providers, contractors, landlords, and government agencies on administrative and facility-related matters.
Monitor office supplies and maintain adequate inventory levels while ensuring cost-effective purchasing practices.
Support budget tracking, expense management, and processing of administrative invoices and payments.
Organize company events, meetings, business travel arrangements, and employee engagement activities.
Assist in workplace health, safety, and compliance matters in accordance with company policies and local regulations.
Provide administrative support to management and various departments, ensuring effective cross-functional coordination
Maintain and update administrative records, contracts, licenses, and company documentation.
Support onboarding and offboarding processes, including workspace setup, access card administration, and asset management.
Handle ad hoc administrative projects and assignments as required by management.
Job Requirement
Bachelor's degree or above in Business Administration, Administrative Management, Corporate Management, Accounting, Finance, or a related field.
Fluent in both English and Mandarin Chinese, with strong listening, speaking, reading, and writing skills. Proficiency in Taiwanese Hokkien or an additional foreign language is an advantage.
Strong capabilities in office administration, cross-functional coordination, and organizational planning, with the ability to effectively support daily operational requirements.
Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint, with solid skills in document preparation, data management, and analytical reporting.
Relevant experience in administrative management, general affairs administration, executive/secretarial support, procurement coordination, or office management. Demonstrates strong analytical thinking and problem-solving abilities, with the capacity to independently manage a wide range of administrative functions.
Excellent English communication and coordination skills, with the ability to engage professionally and effectively with both internal and external stakeholders.
Highly responsible, proactive, and team-oriented, with a positive work ethic. Willing to work flexible hours when required to support project needs and ensure the successful completion of assigned task
