Administration & Accounts Support (PERMANENT AU DAYSHIFT, REMOTE/WFH PHILIPPINES)

PERMANENT AU DAYSHIFT, REMOTE

Administration & Accounts Support

Role: Full-Time Role (40 hours

VA Rate: $10-$12 AUD per hour

START ASAP

Role Purpose

• Additional full-time staff member to support the client directly in her business
• Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.

Key Candidate Qualifications

• CPA qualified
• Strong accounting and finance background
• ISO experience

1. Finance & Accounts

• Bookkeeping
• Payroll, including Single Touch Payroll (STP) and superannuation
• Weekly and monthly invoice batching
• Experience with Xero
• BAS and GST preparation
• Budgeting and cash flow management
• Separate financial reporting for each centre
• Fee collection, debt follow-up, and payment plans

2. Childcare Administration

• Childcare administration experience across multiple sites
• Child enrolments
• Waitlist management
• New family orientation
• Child Care Subsidy (CCS) administration
• PRODA
• Enrolment notices
• Occupancy tracking and reporting
• Strong software skills, particularly OWNA

3. Policy, Compliance & Regulatory

• Policy and compliance administration
• Strong knowledge of:
• National Quality Framework (NQF)
• National Quality Standard (NQS)
• Education and Care Services National Law & Regulations
• Support with Assessment & Rating preparation
• Quality Improvement Plans (QIPs)
• Notifications and correspondence with the NSW Department of Education via NQA IT System
• Maintain:
• Staff qualifications
• Certificates
• WWCC registers
• Monitor staff-to-child ratios and rostering compliance
• Understanding of the Children's Services Award and relevant employment obligations
• Privacy and record-keeping compliance

4. Communication

• Excellent written and spoken English
• Comfortable writing and sending emails to parents and staff
• Calling parents and staff when required
• Professional and warm communication with families
• Diligent and reliable follow-up

5. Executive Support, HR & Systems

• Act as Executive Assistant to Christine
• Diary management
• Meeting management
• Staff recruitment support
• Staff onboarding
• Record-keeping
• Develop systems, processes, and procedures that work consistently across both centres
• Create flowcharts
• Advanced Microsoft Office, particularly Excel
• Highly organised and able to manage competing priorities across two sites

Ideal Candidate Profile

CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.

Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA, rather than being purely an accountant.