Admin Support Staff | Contract of Service

Fresher

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Early Applicant

Job Description

Provides overall general support
Receives and records incoming official communications/reports, and releases correspondences and documents
Encodes/edits draft letters, trainings/activity designs, reports, transmittals and other corresponding documents
Ensure systematized filing of communications and keeps the Communication Tracking System up-to-date
Follow-up important papers/documents endorsed or referred to other offices/divisions/units/field offices for action
Acts as point of contact, providing administrative support and managing queries from internal and external clients
Monitor the e-mail of the Department from time to time
Compiles accomplished reports, including daily activity report, after-monitoring reports, monitoring forms, and re-entry action plans
Gather and review employee timesheets to ensure accuracy and completeness.
Enter employee start and end times, deductions, and other relevant data into the payroll software.
Record and manage approved annual and sick leave, ensuring accurate accruals and utilization.
Confirm that legally-mandated and optional deductions (e.g., taxes, benefits, contributions) have been processed correctly.
Maintain accurate employee records, including personal information, salary changes, and tax withholdings.
Sort and compile current records for retention/disposal
Perform other tasks as maybe assigned by the immediate supervisor

Minimum Qualifications

Strong analytical skills
Effective written and oral communication skills
Good moral and work ethics
Experience in graphic design (Adobe Photoshop, CorelDraw, Canva) is an advantage
Computer literate (MS Office applications)
Excellent problem-solving skills
With pleasing personality
Driver's License is an advantage