Job Description:
1. Expansion Project Support
- Support warehouse expansion, renovation, and site improvement projects
- Coordinate with contractors, lessors, and internal teams (Ops, HSE, Security)
- Track timelines, deliverables, and readiness
KPIs:
- Project completion within agreed timeline
- % readiness before go-live
- Zero major compliance issues during expansion
2. Clinic Management
- Ensure smooth operation of onsite clinic and medical vendor performance
- Monitor clinic reports, attendance, and incident handling
- Ensure compliance with DOLE and company health standards
KPIs:
- 100% clinic operational uptime
- Timely submission of health reports
- Response time to medical incident
3. Housekeeping Management
- Oversee cleanliness across warehouse, offices, and common areas
- Manage vendor performance and audit compliance
- Ensure availability of sanitation supplies
KPIs:
- Housekeeping audit score (target: ≥95%)
- Zero major cleanliness complaints
- On-time issue resolution
4. Shuttle Management
- Manage shuttle routes, schedules, and vendor coordination
- Optimize utilization and ensure employee accessibility
- Address transport-related concerns
KPIs:
- On-time shuttle adherence rate
- Employee satisfaction (transport)
- Cost efficiency vs. budget
5. Gate Pass Checking & Approval
- Review and approve gate pass for materials and assets
- Ensure compliance with asset control and security protocols
- Coordinate with security team for proper documentation
KPIs:
- 100% compliance with gate pass process
- Zero asset loss incidents due to process gaps
- Turnaround time for approvals
6. Lessor Coordination
- Handle all facility-related concerns with building management
- Ensure timely resolution of issues (utilities, repairs, compliance)
- Monitor adherence to lease agreements
KPIs:
- Resolution turnaround time
- Zero major disruptions due to facility issues
- Compliance with lease requirements
7. Drinking Water Deployment & Monitoring
- Ensure sufficient water stations across warehouse areas
- Monitor supply, hygiene, and vendor performance
- Conduct routine inspections
KPIs:
- 100% availability of drinking water
- Zero quality-related complaints
- Regular inspection compliance
Requirements:
- Bachelor's degree (Business, Office Management or admin related course)
- Experience in vendor and stakeholder management
- Strong coordination and reporting skills
- At least 2-4 years of experience in office admin, facilities admin, or warehouse operations. Logistics or e-commerce experience is advantage
- Operations & Facilities Management
- Vendor Management
- Problem Solving & Escalation Handling
- Compliance & Safety Awareness
- Data Tracking & Reporting Top of Form
- People Management
