The Admin Procurement Specialist manages the end-to-end sourcing and purchasing lifecycle to support our daily operations. You will act as the vital link between internal teams and external partners, balancing tactical buying with high-level administrative oversight to ensure value, quality, and efficiency.
Core Responsibilities
- Sourcing & Vendor Management: Identify and vet suppliers through RFQ/RFP processes. Lead the vendor accreditation process to ensure a reliable and high-quality supply chain.
- Negotiation & Contracting: Secure favorable pricing and terms. Manage Service Level Agreements (SLAs) to maximize cost savings and operational value.
- Order Fulfillment: Execute the full purchase cycle - from processing internal requests and issuing Purchase Orders (POs) to tracking deliveries for accuracy and timeliness.
- Financial & Inventory Oversight: Reconcile vendor invoices with the finance team to resolve discrepancies. Monitor stock levels for office supplies and support asset management (facilities or fleet) as needed.
- Compliance & Reporting: Maintain meticulous procurement trackers and vendor databases. Ensure all records are audit-ready and strictly follow internal procurement policies.
