The Admin/Procurement role is responsible for providing administrative support and handling procurement activities to ensure efficient office operations and timely sourcing of materials, equipment, and services.
Administrative Support
- Manage and organize files, documents, and records.
- Prepare reports, memos, correspondence, and schedules as needed.
- Assist in coordinating meetings, appointments, and company events.
- Handle incoming calls, emails, and inquiries.
- Maintain office supplies inventory and coordinate replenishment.
Procurement Duties
- Source and evaluate suppliers, vendors, and service providers.
- Request, review, and compare quotations to ensure best pricing and quality.
- Process purchase requests and prepare purchase orders.
- Coordinate with suppliers for order status, delivery schedules, and follow-ups.
- Maintain procurement records, price lists, and supplier databases.
- Ensure compliance with company purchasing policies and procedures.
Logistics & Coordination
- Assist in monitoring deliveries and ensuring items are received in good condition.
- Coordinate with internal departments regarding procurement needs and requirements.
- Support inventory monitoring and reporting.
Qualifications
- Bachelors degree in Business Administration, Management, or any related field.
- At least with experience in procurement or administrative roles, but fresh graduates are also welcome to apply.
- Strong organizational and communication skills.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Detail-oriented, with the ability to multitask and meet deadlines.
