Admin & Operations Executive

Responsibilities

• Oversee day-to-day office operations and general admin tasks
• Handle office related procurement and inventory management of office stationery, pantry items, and general supplies
• Liaise with building management and external service providers to maintain office facilities efficiently
• Coordinate business travel arrangements - flights, hotels, and local transport - for executives and visiting colleagues
• Process business travel reimbursements and support routine travel budget tracking
• Facilitate corporate hosting, including dining reservations, event space bookings, and guest itineraries
• Organize internal team events (such as team-building activities, festive celebrations such as CNY and Christmas, and the annual company dinner)
• Support ad-hoc tasks, errands, and office coordination as needed

Required competencies and certifications

• Diploma or equivalent qualification in Business Administration or related field
• Minimum 3-5 years of experience in office management or corporate administration within Singapore
• Proficient in English and Mandarin to effectively liaise with local vendors and Mandarin-speaking stakeholders
• Strong communication and negotiation skills with attention to detail
• Demonstrates a proactive, can-do attitude with the ability to multitask and prioritize in a fast-paced environment