Admin and Finance Officer
Level: Junior or Associate
Habi Education Lab is a design and research group that works with schools and organizations to champion human-centered design. We do workshops, program design, module development and writing, and user research. As an organization that works on multiple client projects, we have an internal services team that supports all project teams—managing finances, budgets, procurement, transportation, logistics, office management, and others. We are looking for a reliable Admin & Finance Officer who can provide consistent and proactive support to our finance, procurement, and legal compliance needs.
Primary Work
Finance Management
- Process budget requests and disbursements for projects and operations
- Manage billing, invoices, official receipts, and statements of account
- Maintain basic bookkeeping records (bank tracking, vouchers, financial files)
- Coordinate with the accountant/bookkeeper and partners for reporting and compliance
- Execute payroll processing, including salaries and payslips
- Manage petty cash and revolving funds
Legal Compliance
- Maintain and organize legal and regulatory documents (e.g., BIR, SEC, GIS, ITR)
- Support business registration and vendor compliance requirements
- Coordinate with legal counsel and external legal service providers
Administration Management
- Manage office operations, ensuring a safe, organized, and functional workspace.
- Oversee procurement and inventory of office equipment and supplies
- Maintain hardware and organizational assets
- Coordinate with external service providers (e.g., accountant, HMO, suppliers, utilities)
Key Qualifications
Skills and Knowledge
- Financial Analysis: understanding of financial data that can lead to informed decision making
- Basic Accounting: accounting principles and bookkeeping
- Budgeting and Forecasting: develop, forecast and monitor budgets against actual spending
- Risk management: identify and mitigate financial, legal, and administrative risks of organizations
- IT skills: financial management systems and software, office and productivity digital platforms
Character
- Consistent: enjoys a healthy amount of routine
- Honest: transparent with upholding processes, honest with mistakes
- Collaborative: can solve problems with others, can ask for help
- Proactive: asks questions instead of waiting for instructions
- Confident: holds a strong level of self-assurance in their skill and abilities to learn
- Troubleshooter: can identify and solve problems immediately
How to Apply
- For more details on the application process proceed to this link: bit.ly/HabiHiring2026
- Applications are open until April 9, 2026
For more information about Habi
- Visit our website: habieducationlab.org
- Like our Facebook page: fb.com/habieducationlab
- Follow us on Instagram: instagram.com/habi_ph
