The Admin & Finance Associate is a junior, detail-oriented, and technically proficient professional hired to support the operational, financial, and procurement engine of Podcast Network Asia under the COO. This role manages day-to-day accounting tasks, expense tracking, vendor sourcing and procurement, office administration, and operational documentation with high accuracy and speed.
Minimum Qualifications:
Key Responsibilities:
- Procurement & Vendor Management: Sourcing, evaluating, and purchasing office equipment, production gear, software licenses, and administrative supplies; negotiating vendor rates, requesting quotations (RFQs), and tracking delivery timelines.
- Basic Accounting & Bookkeeping: Assist in encoding financial transactions, monitoring accounts receivable/payable, tracking vendor invoices, and preparing preliminary billing documentation.
- Expense & Budget Tracking: Monitor daily operational expenses, organize official receipts (ORs), reconcile petty cash, and prepare weekly financial/procurement summary spreadsheets for the COO.
- Administrative & Office Operations: Handle company documentation, maintain systematic digital/physical filing systems, and assist with general office administration.
- Payroll & Billing Support: Coordinate with the external accounting/HR team to gather timesheets, billing details, and contractor payables for COO review.
- Digital Tools & Automation: Utilize financial/spreadsheet software (MS Excel, Google Sheets) and cloud systems to maintain organized financial and procurement records.
Minimum Qualifications:
- Education: Bachelor's degree in Management Accounting, Accountancy, Business Administration, Supply Chain/Procurement, Finance, or any relevant business field.
- Technical Proficiency: Strong mastery of Microsoft Excel / Google Sheets (vlookups, basic formulas, data organization) and Google Workspace tools.
- Meticulous Attention to Detail: High accuracy in numerical data entry, procurement tracking, document formatting, and record-keeping.
- Integrity & Discretion: High sense of confidentiality when handling company financial records, executive documents, vendor negotiations, and billing data.
- Location & Availability: Metro Manila based (or highly accessible) for occasional in-person office admin tasks, equipment/supplier turn-overs, or team sessions.
