Job Description

Company Overview

QUEK HOCK SENG CONSTRUCTION (PTE) LTD is a construction company based in Singapore.

Job Summary

You will manage payroll processing, coordinate employee training and onboarding, verify supplier invoices, handle payments, maintain administrative supplies, renew machinery and vehicle licenses, and support IT troubleshooting to ensure smooth office operations.

Responsibilities

Process payroll for workers accurately and maintain employee training records to support workforce development
Coordinate pre-employment requirements and onboarding arrangements by liaising with employment agencies
Verify supplier invoices against Purchase Orders and Delivery Orders to ensure accurate payment processing
Resolve discrepancies in pricing, quantities, or delivery issues with suppliers to maintain vendor relations
Prepare payment vouchers for timely financial transactions
Manage general administrative tasks including replenishing stationery and office supplies to maintain office efficiency
Renew machinery licenses and vehicle road tax to ensure compliance with regulatory requirements
Perform basic IT troubleshooting and coordinate with IT vendors to resolve technical issues promptly
Execute other ad hoc administrative duties as assigned to support team needs

Preferred competencies and qualifications

Minimum G.C.E O level qualification
Proficient in MS Office applications to support administrative tasks
Minimum 2 years of relevant working experience in administrative or related roles
Good command of English and Chinese to communicate effectively with diverse stakeholders
Experience in the construction industry is an added advantage
Demonstrate interpersonal, analytical, and problem-solving skills to handle workplace challenges
Exhibit resourcefulness, flexibility, initiative, and ability to work independently with minimal supervision
Maintain high integrity, responsibility, teamwork, and helpfulness in daily work
Show meticulousness, strong organizational skills, ability to multi-task, and a positive, can-do attitude