We are seeking a detail-oriented and proactive Administrative Assistant to support the smooth operations of our organization. The successful candidate will be responsible for handling a wide range of administrative tasks, including document processing, coordination with government agencies, financial monitoring, and travel arrangements.
Key Responsibilities
- Permit and Documentation Processing
- Facilitate the application and renewal of work permits and gate passes for deliveries, pull-outs, and company activities/events.
- Ensure timely processing and renewal of government regulatory documents and insurance requirements.
- Handle the renewal and payment of Real Property Taxes.
- Coordinate with Local Government Units (LGUs) regarding permit-related concerns.
- Travel and Accommodation Arrangements
- Manage corporate travel bookings, including flights, hotel accommodations, and transportation
- Oversee visa processing and ensure compliance with travel requirements
- Billing and Financial Management
- Oversee billing processes for company expenses, including rental fees, telecommunications, utilities, and subscription services.
- Act as the custodian of the companys petty cash fund (PCF), ensuring proper control, monitoring, and replenishment. Validate and verify receipts and expense claims before processing.
- Contract and Document Management
- Safeguard important company contracts, agreements, and regulatory documents.
- Maintain an organized filing system for easy retrieval and reference.
- General Administrative Support
- Provide assistance to various departments to ensure seamless daily operations.
- Process various administrative requests, including but not limited to corporate postpaid plans and mobile phones.
- Oversee scholarship programs and corporate sponsorships, ensuring that commitments are fulfilled and documentation is maintained.
- Provide assistance to company donation drives and CSR activities.
- Track and monitor leased office spaces, ensuring timely renewals and compliance with lease agreements.
- Perform other administrative tasks as required by management.
Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience in administrative roles, preferably in a corporate setting.
- Strong organizational and multitasking skills with keen attention to detail.
- Proficient in Microsoft Office Suite and Google Workspace.
- Knowledge of government regulatory processes and documentation requirements is a plus.
