Admin Assistant

2-4 Years

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Early Applicant

Job Description

Responsibilities

Provide administrative support to ensure efficient office operations in property management or real estate.
Manage documentation, records management, and compliance with company protocols.
Handle procurement activities including canvassing, supplier coordination, and preparation of abstracts of canvass.
Validate and review Daily Time Records (DTR) for third-party contractors.
Liaise with government agencies, external partners, and service providers for administrative and compliance requirements.
Assist in petty cash handling, contract administration, and logistics coordination.
Maintain effective communication channels within the organization and with external stakeholders.
Deliver basic customer service support and uphold corporate communication standards.

Job Requirements

Bachelors degree in Business Administration, Public Administration, Office Management, or any related field.
At least 2 years of experience in administrative support, office coordination, or related roles, preferably in property management or real estate.
Experience in canvassing, procurement processes, and preparation of abstract of canvass.
Background in coordinating with suppliers, contractors, and service providers for purchasing requirements.
Experience in checking and validation of Daily Time Records (DTR) review for 3rd party contract management.
Proven experience in liaising with government agencies, external partners, and service providers.
Strong knowledge of office procedures, documentation, and records management.
Awareness of company protocols for handling petty cash, contracts, and logistics coordination
Basic understanding of customer service principles and corporate communication