Admin Assistant (Junior)
Location: Philippines
Work Arrangement: Remote, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 38,000 - Php 44,000
Unlock Your Potential!
At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.
We are seeking a curious, proactive, and detail-oriented Junior Admin Assistant to support our Group Project Management Office (PMO) function. Working closely with the Group PMO Lead and operating 100% remotely during daytime business hours, you will manage project coordination, maintain Jira tracking tools, prepare meeting agendas, capture decision logs, and follow up with cross-functional stakeholders to keep organizational projects moving forward seamlessly.
Your Impact
- PMO & Project Coordination: Support the Group PMO Lead across multiple initiatives, assist with the initial triage of new project requests, coordinate forums/working groups, and follow up on outstanding deliverables.
- Jira & Project Data Management: Maintain accurate, up-to-date task records in Jira, record key project decisions and milestones, close completed items, and track dependencies across the portfolio.
- Administration & Reporting: Prepare project status reports, maintain central PMO registers, draft meeting materials, record minutes, and proactively follow up on action items before delays occur.
- Stakeholder Support & Communication: Build reliable working relationships across different teams, communicate project updates clearly, and escalate risks or bottlenecks to leadership when necessary.
What You Bring
- The Experience:1 to 3 years of experience in project coordination, project administration, business analysis, operations, or a related administrative role.
- Software Competency: Familiarity with project management platforms (Jira experience is advantageous, though training will be provided) and strong proficiency in Microsoft Office / Microsoft 365.
- Project Acumen: Understanding of basic project life cycles, action-item tracking, meeting facilitation, and turning complex discussions into structured project documentation.
- Core Competencies: Exceptional attention to detail, strong problem-solving and critical-thinking capabilities, proactive ownership mindset, and outstanding written and verbal English communication.
Why You'll Love It Here
We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.
- Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.
- Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
- Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
- Day Shift Balance: Enjoy a stable daytime schedule, keeping your evenings and weekends completely free.
- Work From Home Freedom: Enjoy the ultimate flexibility of a 100% remote work arrangement from anywhere in the Philippines.
- PMO & Career Growth Pathway: Accelerate your professional growth with direct mentorship from experienced project leaders, building a clear path toward Project Coordinator, PMO Analyst, and Business Analyst roles.
