The role provides direct administrative support to the General Manager and is responsible for office supplies, utility payment requests, office upkeep, meeting scheduling and minute-taking, calendar-based task tracking, document filing, and petty cash custody. This is an office-based, entry-level position suitable for fresh graduates or candidates with up to one (1) year of related experience.
Job Title: Admin Assistant – Executive Office
Reports To: General Manager (direct)
Employment Status: Probationary, leading to Regular employment subject to performance
Work Setup: On-site (no field deployment, no client-facing work)
Office Location: Cainta, Rizal
Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM (with 1-hour meal break)
Working Days: 22 days per month (Saturdays and Sundays off)
Salary Range: ₱16,500 – ₱19,000 per month, depending on qualifications and experience
Job Purpose
To provide reliable day-to-day administrative support to the General Manager and the Executive Office by keeping office operations running smoothly: ensuring supplies and utilities are never disrupted, scheduling and documenting meetings accurately, completing GM-assigned tasks on time per the Task Tracker, and maintaining orderly records and petty cash.
Minimum Qualifications
- Graduate of any 4-year bachelor's degree, preferably in Business Administration, Office Administration, Office Management, or related fields.
- Two-year vocational graduates with relevant office experience may be considered.
- Fresh graduates are welcome to apply.
- Up to one (1) year of relevant administrative or office support experience is an advantage.
- On-the-job training (OJT) or internship in an office or executive support setting is considered relevant experience.
- Basic understanding of general office administration and procedures.
- Awareness of basic petty cash and liquidation requirements (valid official receipts and supporting documents).
- Familiarity with standard meeting documentation practices (agenda, minutes, action points).
- Proficient in Microsoft Word (document formatting, minutes, letters) and Microsoft Excel (basic tracking, formulas, sorting, filtering).
- Comfortable with email, calendar applications, and standard office productivity tools.
- Willingness to learn the company's task tracking and filing systems.
KEY COMPETENCIES
- Reliable, punctual, and able to follow defined processes consistently.
- Strong sense of ownership — takes responsibility for assigned tasks without needing reminders.
- Attention to detail in scheduling, documentation, and inventory tracking.
- Organized and methodical, especially with filing and recordkeeping.
- Good written and verbal communication in English and Filipino.
- Trustworthy and able to handle petty cash and confidential information with discretion.
- Professional in conduct and communication with the GM, employees, visitors, and guests.
- Willing to learn, ask questions, and improve over time.
WORK CONDITIONS
- On-site work at the CAINTA, RIZAL office. This role is not eligible for remote or hybrid arrangements.
- Standard office environment; primarily desk-based work involving computer use, document handling, and movement within the office.
- Occasional minor errands within the office premises (e.g., document routing for signature, coordinating with building admin).
- No field deployment. No client-facing role.
