Admin Assistant (Events & Operations) | Sherwood Road

Working Hours: 8.30am - 6pm
Contract Period: 1 Dec 26 to 31 Nov 27
Salary: $13 - $16/hr (approximately $2,392-$2,944 per full month of service). Salary will be pro-rated based on the actual service period.

• Assist in the management of registry and records, including the creation of files and the digitalised storage.
• Update and maintain shared database(s) and archives.
• Upload and monitor contracts and payments on internal tracking system
• Assist in the internal despatch, circulation and records of incoming and outgoing hardcopy documents/correspondence/ articles and print publications.
• Assist in the co-ordination of logistical arrangements of visits, meetings, functions and events.
• Assist with formatting, reproduction, collation and circulation of meeting files, briefs, letters, documents, presentation slides and publications.
• Maintain the inventory and movement records and ensure the management of office equipment at events.
• Assist with the preparation, distribution, recording and replenishment of stock of stationary, office materials, gifts and other supplies for events.
• Assist to account for all fixed assets before and after each event.
• Work with event organiser to ensure the proper upkeep and cleanliness of the event premises.
• Work with event organiser to ensure proper turnover of event spaces for events.
• Co-ordinate registrations and logistical requests between vendors, delegations and event organisers.
• Undertake any other duties and responsibilities as delegated by reporting office.

Requirement:

• Interpersonal skills
• Strong administration skills
• Good written and verbal communication skills
• Planning and organisational skills
• Event management experience

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING