Admin and Liaison Specialist

We're seeking a proactive and versatile individual to act as a crucial support member for multiple departments and serve as the central communication link both within the organization and with external partners. If you thrive in a dynamic environment and excel at bridging gaps, we want to hear from you.

As our Admin and Liaison Specialist, you will be performing a dual role:

• Communication Bridge: Serve as the primary point of contact and intermediary between various departments.

• Dissemination and Coordination: Ensure the timely and accurate communication of vital information and coordinate activities, projects, and tasks across different internal teams.

• External Assistance: Provide support in supplier management and other forms of account management.

• Office and Facilities Support: Manage and maintain office supplies, monitor equipment, and handle stock keeping and recording for products/inventory.

• Communication Management: Oversee and manage incoming phone/email inquiries, maintain correspondence records, and monitor the completion of tasks for both internal (organization) and external (Suppliers, Stakeholders) parties.

• Record Keeping: Perform accurate data entry and maintain an organized system of files and databases, both physical and electronic.

• Education: Graduate of any four-year course, with a preference for Business Administration, Office Management, or Marketing Management.

• Experience: A minimum of 1-2 years of experience is preferred in a related role, such as an administrative assistant, secretary, or receptionist.

• Skills:

  • Proficiency in Microsoft Office, particularly MS Excel and PowerPoint.

  • Exceptional organizational and time management abilities.

  • Strong verbal and written communication skills.

  • Ability to handle confidential information with discretion.