Job Description

Company Description

Orbit VA Agency connects founders, executives, and growing teams with skilled virtual professionals who handle essential operational tasks so clients can focus on growth. The agency offers a broad range of services, including administrative and executive assistance, social media management, creative services, bookkeeping and accounting, website development, and digital ads management. Orbit VA Agency supports businesses across the United States, United Kingdom, Canada, Australia, New Zealand, UAE, and the Philippines, matching talent to clients time zones, workflows, and industries. Clients benefit from flexible engagement models, transparent pricing, and a dedicated account manager. The agency is built to provide scalable, reliable support, whether a client needs help with a single task or a fully extended team.

Role Description

This is a full-time remote role for an Admin & Executive Assistant at Orbit VA Agency. The role involves managing calendars, scheduling meetings, organizing travel arrangements, and preparing expense reports for executives and leadership teams. The Admin & Executive Assistant will handle email and inbox management, coordinate internal and external communications, and maintain accurate records and documentation. Additional responsibilities include preparing presentations and reports, updating trackers and databases, and supporting project coordination and follow-up tasks. The person in this role will work closely with clients and internal teams to ensure smooth administrative operations, proactive support, and timely completion of assigned tasks.

Qualifications

Candidates should possess strong Administrative Assistance skills, including calendar management, scheduling, documentation, and task coordination.
Candidates should possess Executive Administrative Assistance and Executive Support skills, including handling confidential information, prioritizing executive requests, and preparing reports and presentations.
Candidates should possess experience with Expense Reports, including tracking, reconciling, and processing expenses accurately and on time.
Candidates should possess excellent Communication skills, both written and verbal, for managing emails, preparing professional correspondence, and coordinating with clients and internal stakeholders.
Proficiency with office productivity tools (e.g., Google Workspace or Microsoft 365) and online collaboration platforms.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a remote environment.
Demonstrated reliability, discretion, and a client-focused mindset; prior experience as an executive or virtual assistant is preferred.
Relevant education or training in business administration, office management, or a related field is beneficial.

Interested applicants may apply on this link: https://orbit-va.com/careers