About Tropicor Foods Tropicor Foods is a halal-certified food ingredient and seasoning manufacturer based in Klang, Malaysia, serving foodservice businesses, brands, and manufacturers. Our portfolio spans seasonings and pre-mixes, tropical fruit purees, juices and concentrates, and specialty food ingredients, alongside OEM and private label production for our clients. With around 25 staff, we operate as a close-knit, vertically integrated team, offering formulation, sampling, and production under one roof, backed by Halal, MESTI, and HACCP certifications.
We're looking for a detail-oriented Admin Executive to manage our internal systems, manage supplier and logistics coordination, and process payments. This is not an accounting role; our accounts are handled by an outsourced accountant, but it is a hands-on, trust-based role for someone comfortable with data entry, business systems, supplier communication, and handling company payments. You'll follow guidance from management and our accountant on pricing, tax, and compliance matters; your job is to execute the day-to-day process, communication, and paperwork accurately and reliably.
Key Responsibilities
Systems & Data Management
- Operate our internal system to generate invoices, delivery orders, and credit notes
- Maintain accurate buying, sales, and expense data in System/Excel
Supplier & Logistics Coordination
- Receive and issue purchase orders for trading items
- Liaise with suppliers and freight forwarders on order status, shipment tracking, and documentation
- Communicate agreed pricing and terms to suppliers
Payments & Compliance Support
- Process outgoing payments for product purchases, operating expenses, and salary/SOCSO/EPF disbursements
- Submit SST filings and maintain MySST tax exemption records, following guidance from our accountant
- Generate and issue customer statements of account, and follow up on outstanding customer payments
- Compile and prepare data to support company tax submission, as directed by our outsourced accountant
Requirements
- SPM/Diploma in any field; a Diploma or Degree in Business Administration, Accounting, or related field is a plus but not required
- At least 2–4 years of relevant experience in an admin, purchasing, or operations support role within an SME (no accounting background required)
- Comfortable with data entry and learning internal business systems (full training provided)
- Proficient in Excel
- Strong written and verbal communication skills for supplier/freight forwarder correspondence
- High attention to detail and trustworthiness, given exposure to company banking transactions
- Able to work independently, follow guidance from management/accountant on compliance matters, and manage multiple priorities
Nice to Have
- Prior exposure to SST/MySST filing processes (not required — training/guidance provided)
- Experience in a trading, manufacturing, or F&B/ingredients-related business
- Familiarity with import/export or freight forwarding documentation
- Experience with invoicing systems or ERP-type software
What We Offer
- RM 4,000 – RM 6,000 monthly salary, based on fit and experience
- EPF, SOCSO, and EIS contributions per statutory requirements
- Annual leave and medical leave in line with the Malaysian Employment Act
