Admin & Accounts Assistant

Key Responsibilities

Administrative Duties

• Manage office correspondence, including emails, phone calls, and incoming mail.
• Maintain proper filing systems and ensure documents are organized and easily accessible.
• Monitor and replenish office supplies and equipment as required.
• Maintain and update records for company machines and vehicles, including insurance renewals and expiry tracking.
• Provide administrative support for Human Resources functions, including maintaining employee records, attendance monitoring, and leave administration.
• Assist in general office administration and perform other ad-hoc duties as assigned by Management.

Accounting Duties

• Handle the full set of accounts for a subsidiary company.
• Process payments to suppliers, staff reimbursements, and expense claims.
• Process supplier invoices and customer billings for the holding company.
• Match and verify supplier statements against internal accounting records.
• Assist with payroll processing and related administrative duties.
• Assist in audit reviews and year-end financial closing activities.
• Support audit processes by preparing and providing required documents and information.
• Maintain proper filing and organization of accounting and financial records.
• Perform any other ad-hoc duties as assigned by Management from time to time.

Job Requirements

• Diploma in Accountancy, LCCI, Higher NITEC in Accounting/Finance, or equivalent qualification.
• Minimum 2 years of relevant accounting and administrative experience.
• Experience with MYOB (ABSS) accounting software will be an added advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Meticulous, organized, and detail-oriented with strong numerical skills.
• Able to work independently as well as collaboratively within a team environment.
• Strong time management skills with the ability to multitask and meet deadlines.
• Positive attitude, willingness to learn, and ability to adapt to changing priorities.
• Working Day: Monday to Friday
• Working Hours: 9:00am to 6:00pm