Accounts Receivable Specialist (Quickbooks) | Work from Home - Night Shift

Job Summary:

The Accounting Associate 2 is responsible for managing accounts receivable activities, including customer invoicing, payment reconciliation, deduction resolution, and AR reporting. The role focuses on ensuring accurate billing processes, timely invoice submission, and proper application of customer payments while maintaining complete and accurate financial records.

Job Description:

• Prepare and submit invoices to retail partners through customer portals and EDI systems.

• Manage invoice backlogs and ensure timely billing of completed shipments and customer orders.

• Match purchase orders, shipments, and invoices to verify billing accuracy.

• Monitor outstanding invoices and follow up on unpaid balances.

• Maintain accurate customer account records and transaction documentation.

• Track customer payments and remittances to ensure proper account application.

• Identify, research, and resolve payment discrepancies, deductions, and chargebacks.

• Reconcile customer accounts in QuickBooks Online.

• Prepare and provide AR aging reports on a regular basis.

• Investigate account variances and coordinate resolution with relevant stakeholders.

• Maintain documentation of invoicing procedures and update processes as needed.

• Ensure accurate records of invoices, payments, deductions, and customer communications.

• Follow established accounts receivable policies and procedures.

• Support continuous improvement of billing and reconciliation processes.

Qualifications:

• Has working knowledge in EDI documents, including the 850-purchase order, 810 invoice, 856 advance ship notice, and 820 remittances, and experience with an EDI provider such as SPS Commerce or True Commerce.

• Experience working with EDI providers such as SPS Commerce or True Commerce.

• Experience using customer/vendor portals for invoice submission and tracking.

• Demonstrates strong attention to detail and accuracy.

• Demonstrates strong analytical and problem-solving skills.

• Proven ability to research and resolve billing discrepancies.

• Proven ability to communicate professionally with retail accounting departments.

• Proven ability to manage priorities and meet deadlines.

• Clear and coherent both written and verbal communication skills in English.

Screening Criteria:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.

• Minimum of three (3) years of accounts receivable or billing experience.

• Experience with customer invoicing and payment reconciliation.

• Experience in QuickBooks Online.

• Experience in Microsoft Excel.

• Must have stable employment history