Accounts Receivable Specialist

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Job Title: Accounts Receivable Specialist

Work Type:

• Remote/WFH
• Part Time

Working Hours:

• The role may require fewer than 10 hours per week, depending on business needs.
• The hours can be flexibly distributed across Monday to Friday based on your availability.

Start Date: TBD

JOB OVERVIEW:

We are seeking an Accounts Receivable Specialist to support the billing and collection activities of the U.S.-based technology and cybersecurity consulting firm. This role will manage invoices, customer balances, aging reports, and collection follow-ups while maintaining complete and accurate financial records.

The Accounts Receivable Specialist will work closely with operations, sales, service delivery, and leadership to confirm billing information, address discrepancies, and help maintain consistent cash flow. The ideal candidate is highly organized, accurate, discreet, and comfortable communicating professionally with U.S.-based clients regarding invoices and account balances.

JOB ROLE & RESPONSIBILITIES:

Duties and Responsibilities

• Verify customer information, billing rates, payment terms, service periods, and supporting documentation.
• Monitor accounts receivable aging.
• Prepare and send account statements, payment reminders, and past-due notices according to company procedures.
• Follow up professionally with customers regarding outstanding balances and document all collection activity.
• Respond to billing questions and work with internal teams to research and resolve invoice discrepancies or disputes.
• Track purchase orders, billing schedules, client agreements, and other documents required to support invoicing.
• Prepare weekly and monthly reports covering outstanding balances, aging, cash receipts, payment status, and collection activity.
• Support month-end closing, cash application, account reconciliations, and audit documentation.
• Escalate significantly overdue accounts, unresolved disputes, or unusual account activity to management.
• Maintain organized electronic records and protect confidential financial and customer information.
• Identify opportunities to improve invoicing accuracy, payment tracking, and collection processes.

JOB REQUIREMENTS:

• Bachelor's degree in Accountancy, Accounting Technology, Finance, Business Administration, or a related field.
• At least 2 years of experience in accounts receivable, invoicing, billing, collections, bookkeeping, or a related accounting function.
• Experience with B2B billing and customer collections.
• Experience with recurring service billing, project-based billing, professional services, managed IT services, or government contracting is preferred.
• Proficiency with accounting platforms such as QuickBooks Online, or similar software.
• Strong Microsoft Excel skills, including formulas, reconciliations, filtering, and financial tracking.
• Excellent written and verbal English communication skills, with strong comprehension and the ability to understand billing agreements and customer concerns.
• Strong numerical accuracy, attention to detail, organization, and recordkeeping skills.
• Professional and tactful communication when discussing invoices, disputes, and overdue accounts.
• Ability to investigate discrepancies, follow established approval procedures, and recognize when an issue requires escalation.
• Ability to manage recurring deadlines and work independently with limited supervision.
• High level of integrity, confidentiality, dependability, and accountability.

Why Work with Gabtech Global, LLC

At Gabtech Global, we are committed to supporting our consultants and creating an environment where people can grow and succeed.

We uphold our core values:

• EXTRA MILE: We do more than what's expected of us.
• RELIABLE: We do what we say we'll do. No follow-ups are needed.
• TEAM PLAYER: We collaborate with each other to achieve our goals.
• GENUINE CARE: We do what we do because we want to, not because we have to.
• HUNGRY TO LEARN: We strive to be better every day.