1. Billing and Payment Processing
- Prepare and issue accurate invoices, statements of account, and billing documents.
- Coordinate with departments regarding billing-related concerns and discrepancies.
- Record, monitor, and document all payments received in the accounting system.
- Maintain proper documentation of payment transactions, including official receipts, proof of payments, and supporting documents.
- File and organize billing and payment records for systematic tracking and easy retrieval.
2. Collections
- Monitor accounts receivable and track outstanding balances.
- Assist in following up with customers on overdue payments through phone calls, emails, and official collection notices.
- Coordinate with clients regarding payment schedules, concerns, and billing discrepancies.
- Update collection records and payment status in the accounting system.
- Assist in posting customer payments and reconciling account balances.
- Assist in preparing collection reports, AR aging summaries, and payment status reports.
3. Compliance and Documentation
- Ensure all billing and collection activities comply with BIR regulations and company policies.
- Assist in the issuance, monitoring, and documentation of BIR Form 2307 (Withholding Tax Certificates).
- Maintain complete and organized billing and collection records for audit purposes.·
- Support internal and external audit requirements by providing necessary billing, collection, and payment documentation.
4. Reporting
- Prepare periodic reports on billing, collections, and accounts receivable performance.
- Assist in generating payment monitoring reports and reconciliation summaries.
- Provide timely updates to the supervisor or manager regarding collection status and outstanding accounts.
5. Perform other related duties as assigned from time to time.
Qualifications
- Bachelor's degree in Accountancy, Accounting Technology, Finance, or a related field.
- At least 1 year relevant experience in billing, collections, or accounts receivable.
- Strong attention to detail and documentation accuracy
- Basic understanding of Philippine taxation (e.g., VAT, withholding tax, BIR forms). Proficient in Microsoft Excel and basic accounting software (e.g., QuickBooks, SAP, Xero). High level of accuracy and attention to detail
- Basic knowledge of AI tools.
- Good interpersonal and communication skills, especially in dealing with clients.
- Ability to work under pressure and meet tight deadlines.
