For an Accounts Receivable, it will focus on bookkeeping, financial tracking, and administrative support:
- Bookkeeping & Data Entry: Encoding daily expense summaries and monthly sales (from Payoneer and PayPal) into Google Sheets.
- Asset Management: Updating Excel sheets for Depreciation and Equipment Upgrades.
- Invoicing & Billing: Preparing invoices, sending billing to clients, and setting up AR Excel sheets to track payments.
- Reconciliation: Reviewing sales and expenses to reconcile bank accounts
- Reporting: Updating semi-monthly payroll Excel consolidations and performing semi-monthly adjustment entries.
- Administrative Tasks: Facilitating the encoding of liquidations and printing expense vouchers with supporting documents.
- Benefits: Reviewing employee and employer contributions and updating the benefits summary by the 8th of every month.
For Payroll,spearheading payroll operations and ensuring regulatory compliance:
- Compensation Processing: Preparing employee compensation using payroll software and distributing payment statements.
- Financial Execution: Scheduling bank payments, wire transfers, and preparing CSV reports for bank partners.
- Compliance: Ensuring wages and tax withholdings comply with regulations and preparing payments for government agencies.
- Data Management: Tracking employee payroll data in internal databases and calculating work hours for various contract types (ICA, Project-Based).
- Dispute Resolution: Reviewing payroll discrepancies and approving adjustment requests or loan requests after management approval.
- Strategic Support: Partnering with HR on office policies and participating in company event planning.
The position also requires specific tasks performed at different intervals:
Daily
Monitoring team attendance, validating tasks at the end of Shift (EOS), and preparing check vouchers/Petty Cash.
Weekly
Processing payables and last pay for resigned employees.
Bi-Weekly
Rechecking attendance for payroll preparation.
Monthly
Creating payroll and processing BIR forms (1601-C, 2550M, 2550Q).
Quarterly
Preparing government benefit payments and Quarterly Business Reviews (QBR).
Annually
Managing 13th-month pay, BIR 2316, and annual audits.
Required skills and qualifications
- Professional experience in accounting, 1-2 years with a similar scope of responsibilities.
- Knowledge in Google Applications, MS Office Applications
- Knowledge and ability to handle QuickBooks Accounting Software
- Above-average English communication skills, both verbal and written
- Knowledge of accounting and corporate finance principles and procedures
- Ability to multitask, prioritize, and organize effectively
- Ability to maintain the confidentiality of company and client information
- Office-based set-up
