TheAccounts Payable & Receivables Specialist - CPAis responsible for end-to-end AP and AR operations, including vendor payments, client billing, invoicing, collections follow-ups, reconciliations, and financial reporting. This role works closely with Finance, HR, Payroll, Sales, and Operations to ensure timely payments, accurate client billing, and strong cash flow management.
CPA certification is required at the time of application.
This position requires strong attention to detail, analytical skills, and experience handling monthly recurring billing, EOR invoicing, and multi-client financial operations.
Key Responsibilities
Accounts Payable (AP) Responsibilities
- Invoice Processing & Payments
- Review, validate, and process vendor invoices, purchase orders, and supporting documents.
- Ensure proper coding, approvals, and accurate entry into accounting systems.
- Prepare and schedule payment batches based on due dates, terms, and company guidelines.
- Coordinate timely payments to vendors, partners, and service providers.
- Prepare, review, and submit Requests for Payment (RFP) for vendor and partner payments, ensuring all supporting documents are complete and accurate, and coordinate approvals through BizLink in accordance with internal controls and finance policies.
Vendor Management
- Maintain accurate and updated vendor records.
- Respond to vendor inquiries and resolve billing discrepancies promptly.
- Coordinate with internal teams to validate charges and approvals.
AP Reconciliation & Reporting
- Perform regular AP reconciliations, including vendor statements and aging reports.
- Prepare monthly AP summaries and support month-end and year-end closing.
- Maintain complete and audit-ready documentation.
Accounts Receivable (AR) & Client Billing Responsibilities
Client Billing & Invoicing
- Prepare and issue monthly client invoices, including:
- EOR fees
- Payroll-related charges
- Recruitment fees
- Other service-based billings
- Ensure accuracy of billing amounts based on contracts, SOAs, payroll data, and approved computations.
- Coordinate with Sales, HR, and Payroll teams to validate billing inputs.
Accounts Receivable Monitoring
- Monitor accounts receivable aging, track outstanding balances, and identify overdue accounts.
- Perform billing reconciliation against payments received.
- Maintain accurate AR records in accounting systems.
Collections & Follow-Ups
- Conduct timely payment follow-ups with clients via email and other communication channels.
- Coordinate with internal stakeholders on escalations for overdue or disputed invoices.
- Support management with AR status updates and cash flow visibility.
Compliance, Documentation & Controls
- Ensure all AP and AR transactions comply with accounting standards, internal controls, and Philippine regulations.
- Support BIR compliance, VAT tracking, and documentation requirements.
- Maintain organized financial records for audits and regulatory reviews.
Process Improvement & Systems
- Identifying efficiencies and recommend improvements in AP, AR, and billing workflows.
- Support automation initiatives and optimization of accounting systems.
- Assist in improving billing accuracy, turnaround time, and collection efficiency.
Purchasing & Procurement Responsibilities
- Source and evaluate supplier and vendor partners through fair and objective assessment, considering cost, quality, reliability, and service capability.
- Coordinate timely procurement of goods and services based on approved requests and business needs.
- Ensure all purchases comply with company policies, budget approvals, and procurement guidelines.
- Obtain and compare quotations, recommend suppliers, and support approval processes.
- Coordinate with internal stakeholders to ensure accurate specifications and on-time delivery.
- Maintain proper documentation for procurement transactions and supplier records.
Qualifications
- Bachelor's degree in Accountancy, Finance, Business Administration, or related field.
- 35 years of experience in Accounts Payable or general accounting.
- Minimum of 3 years of Accounts Receivable experience is required.
- Strong knowledge of basic accounting principles and Philippine financial regulations.
- Experience with AP and accounting tools such as:SAP, QuickBooks, Xero,Oracle NetSuite, Bill.comor other AP automation platforms
- Proficiency in Microsoft Excel (VLOOKUP, pivot tables, formulas).
- Strong analytical and numerical skills with high attention to detail.
- Ability to manage multiple deadlines and maintain accuracy under pressure.
- Excellent communication and vendor management skills.
- Experience in shared services, BPO, or fast-paced environments is an advantage.
