Accounts Receivable & Billing Specialist
Job Type: Full- Time
Work Hours: Monday to Friday 8:00 AM 5:00 PM Pacific Time, with 1-hour break
Salary: $1000
Job Overview
We are seeking a detail-oriented and organized Accounts Receivable & Billing Specialist to support billing operations within a construction-focused environment. This role is responsible for preparing and submitting customer invoices and pay applications, maintaining accurate receivable records, and ensuring timely payment collection.
The ideal candidate has experience in construction billing workflows, including AIA pay applications, lien waivers, and contractor billing portals. This position requires strong process discipline, attention to detail and the ability to manage multiple projects and deadlines while maintaining accurate documentation.
Key Responsibilities
Billing & Pay Application Management
- Prepare customer invoices based on information provided by Project Managers
- Coordinate with Project Managers to ensure invoices include all required supporting documentation
- Prepare and submit construction pay applications, including AIA billing forms (G702/G703), when required
- Submit invoices and billing documentation in accordance with customer-specific requirements
- Upload invoices, pay applications, lien waivers, and supporting documentation through contractor billing portals such as Textura, GC Pay, Struxtion, Procore, Procore Pay, Trimble Pay (formerly Flashtract), and BuildingConnected Pay
- Confirm invoices and pay applications have been successfully submitted and accepted
Lien Waivers & Documentation
- Prepare conditional and unconditional lien waivers associated with billing submissions
- Request lien releases from vendors and suppliers related to company payments
- Maintain organized electronic records of billing documentation and submissions
Accounts Receivable Tracking
- Enter customer payments into Sage 100 (or similar accounting systems) and apply payments to invoices
- Track receivable balances and assist with maintaining internal receivable tracking records
- Follow up with customers via email regarding invoice receipt and payment status
- Provide updates to management regarding invoice status and outstanding receivables
General Support
- Maintain accurate, organized financial records
- Ensure compliance with structured billing processes and internal SOPs
- Support additional accounting and billing-related tasks as needed
Qualifications
Experience
- 35 years of accounts receivable, billing, or accounting experience
- Experience working for a U.S.-based construction contractor or subcontractor preferred
- Experience preparing or submitting construction pay applications (AIA billing) preferred
Technical Skills
- Experience using accounting systems such as Sage 100 or similar platforms
- Experience working with construction billing portals such as Textura, GC Pay, Struxtion, Procore, Procore Pay, Trimble Pay, or Building Connected Pay strongly preferred
- Proficiency in Microsoft Excel and Outlook
Process Knowledge
- Understanding of construction billing workflows including pay applications, retainage tracking, lien waivers, and receivable follow-up processes
- Strong attention to detail and organizational skills
- Ability to manage multiple projects and deadlines simultaneously
- Strong written communication skills for working with customers and internal teams
