Job Summary
The Accounts Payable Supervisor is responsible for overseeing the daily operations of the Accounts Payable team, ensuring timely and accurate processing of invoices, payments, and supplier transactions. The role includes supervising AP staff, maintaining compliance with company policies and accounting standards, coordinating with internal departments and vendors, and supporting financial reporting and audit requirements.
Key Responsibilities
- Supervise the daily activities of the Accounts Payable team.
- Ensure accurate and timely processing of supplier invoices, employee reimbursements, and payment requests.
- Review and approve accounts payable transactions before payment processing.
- Monitor due dates and ensure on-time payments to vendors and service providers.
- Reconcile vendor statements and resolve discrepancies promptly.
- Coordinate with Procurement, Operations, Treasury, and other departments regarding billing and payment concerns.
- Maintain complete and organized AP records and documentation.
- Assist in month-end closing activities including AP accruals and account reconciliations.
- Prepare AP-related reports, schedules, and aging analysis for management review.
- Ensure compliance with company policies, accounting standards, and government regulations.
- Support internal and external audits by providing required documents and explanations.
- Evaluate and improve AP processes and internal controls for operational efficiency.
- Train, guide, and monitor the performance of AP staff members.
- Handle vendor inquiries and maintain positive supplier relationships.
Qualifications
- Bachelor's Degree in Accountancy, Financial Management, or any related course.
- At least 3–5 years of experience in Accounts Payable or General Accounting, with supervisory experience preferred.
- Strong knowledge of AP processes, accounting principles, and financial controls.
- Experience in the Food & Beverage, Hospitality, or Retail industry is an advantage.
- Proficient in Microsoft Excel and accounting/ERP systems.
- Strong analytical, organizational, and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to work in a fast-paced and deadline-driven environment.
- High level of accuracy, integrity, and attention to detail.
