About the Role
The Accounts Payable Supervisor is responsible for overseeing the Accounts Payable function, ensuring the accurate and timely processing of invoices, payments, and vendor transactions. This role supervises the AP team, maintains strong internal controls, ensures compliance with company policies, and supports the organization's financial objectives.
This role supervises the AP team, maintains strong internal controls, ensures compliance with company policies, and supports the organization's financial objectives.
Responsibilities
Accounts Payable Operations
- Supervise the day-to-day activities of the Accounts Payable team.
- Ensure timely and accurate processing of supplier invoices, payment requests, and employee reimbursements.
- Review and approve payment vouchers and supporting documentation.
- Monitor accounts payable aging and ensure timely settlement of vendor obligations.
- Oversee vendor account reconciliations and resolve discrepancies promptly.
- Ensure completeness and accuracy of AP records and documentation.
Team Leadership & Supervision
- Lead, coach, and develop Accounts Payable personnel.
- Assign workloads and monitor team productivity and performance.
- Establish and maintain AP service level standards and deadlines.
- Conduct performance reviews and support employee development initiatives.
Financial Control & Compliance
- Ensure compliance with company policies, accounting standards, and internal controls.
- Review transactions for accuracy, completeness, and proper authorization.
- Support month-end and year-end closing activities related to Accounts Payable.
- Assist in internal and external audit requirements by providing necessary schedules and supporting documents.
- Ensure compliance with BIR and other regulatory requirements affecting accounts payable transactions.
Vendor Management
- Maintain positive relationships with suppliers and service providers.
- Address vendor inquiries and payment concerns promptly.
- Coordinate with Procurement and other departments regarding supplier transactions and payment schedules.
Process Improvement & Reporting
- Identify opportunities to improve AP processes and operational efficiency.
- Prepare Accounts Payable reports, aging schedules, and management summaries.
- Participate in ERP and process enhancement initiatives.
- Recommend solutions to improve controls, productivity, and cost efficiency.
Qualifications
- Bachelor's Degree in Accountancy, Accounting Technology, Finance, or a related field.
- At least 3–5 years of Accounts Payable experience, with at least 2 years in a supervisory role.
- Strong understanding of Accounts Payable processes, financial controls, and accounting principles.
- Hands-on experience using Odoo ERP is prefered.
- Experience in invoice processing, vendor reconciliation, and payment management.
- Proficient in Microsoft Excel and other Microsoft Office applications.
- Strong leadership, analytical, and problem-solving skills.
- Excellent communication and stakeholder management abilities.
- High attention to detail and accuracy.
