Job Description
Job Overview:
The role of the Accounts Payable Staff involves providing financial, administrative and clerical support to the organization. This role is to complete payments and control expenses by processing, verifying and reconciling invoices using the 3-way match process of accounts payable.
Your Responsibilities
Accounts Payable
- Review all vendor invoices for appropriate documentation and approval prior to payment.
- Conduct the 3-way match process and identify any discrepancies.
- Validate that proper prices have been invoiced in accordance with the purchase order.
- Communicate effectively to suppliers and/or procurement staff on any invoice discrepancies.
- Record invoices of purchases of goods or services in the MS Dynamics D365 Business Central and ensure correct General Ledger coding as well as accurate posting groups for Expanded Withholding Tax and VAT (value added tax), if applicable.
- Prepare and process request for payment and ensure no double payments and that payment policies are observed.
- Monitor accounts to ensure payments are up to date.
- Maintain vendor ledger.
- Record import goods and services at month end. Ensure reconciliation with inventory team for RM and FG in-transit.
- Communicate with internal support teams to ensure all issues related to invoice processing are resolved in a timely manner.
- Correspond with vendors and respond to inquiries.
- Produce monthly reports on accrual and reversal.
- Submit monthly overdue invoices report.
Vendor Accreditation
- Receive requests for new vendor card creation in D365 Business Central, checks for completeness of the required documents to include: vendor maintenance approval, compliance approval (if required), completed ADM vendor form and the government related documents.
- Maintain excel file of new vendors to be entered in D365BC, list the documents provided, and determine the appropriate Posting Groups to be entered.
- Create new vendor card, enter the necessary details and submit to Accounting Manager for approval
- Maintenance of vendor database- updating of payment terms, address, contact person or any other updates to be made in the vendor card as requested by procurement
Other Duties
- Provide requested documentations for audits.
- Ensure adherence to SOX requirements in processing accounts payable.
- Maintain soft and hard copies of invoices and supporting documentations for record keeping purposes.
Your Profile
- Minimum qualification is Bachelor of Science graduate, preferably accountancy or business related course.
- Knowledge of basic accounting principles.
- Should be proficient in MS Office applications and accounting systems specifically, Microsoft Dynamics D365 Business Central
- Should have attention to detail, confidentiality and ability to complete work on schedule.
- The job requires to work in regular shift, overtime and weekend if necessary.
Your Future Perspective:
- Room for innovative thinking and growth with the possibility to manage your own career path.
- A company culture which promotes continuous learning and diversity.
- Excellent career opportunities in a world leading nutrition company.
#IncludingYou
Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.
For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.
About ADM
At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We're a global leader in human and animal nutrition and the world's premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.
Req/Job ID
106608BR
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