Job Title: Accounts Payable & Property Maintenance Coordinator
We are seeking a reliable and organized Accounts Payable & Property Maintenance Coordinator to support both accounting and property management operations. This role involves processing accounts payable, handling maintenance-related calls from tenants, coordinating repairs, and maintaining accurate records. The ideal candidate should have experience with QuickBooks Desktop, Microsoft Excel, and strong customer service skills.
Schedule: 9:00 AM - 5:00 PM EST
Key Responsibilities:
Accounts Payable
- Process vendor invoices and payments accurately and on time
- Maintain accounts payable records and documentation
- Reconcile vendor statements and resolve billing discrepancies
- Enter financial data into QuickBooks Desktop
- Assist with expense tracking and reporting
Property Maintenance Coordination
- Answer incoming calls from tenants regarding maintenance issues, complaints, and repair requests
- Create and track maintenance work orders
- Coordinate with vendors, contractors, and maintenance personnel
- Follow up on repair requests to ensure timely resolution
- Maintain records of maintenance activities and tenant communications
- Escalate urgent maintenance issues when necessary
Administrative Support
- Update spreadsheets and property records using Microsoft Excel
- Assist with general office and property management tasks
- Communicate professionally with tenants, vendors, and team members
Requirements
- Experience in Accounts Payable
- Experience with QuickBooks Desktop
- Proficiency in Microsoft Excel
- Strong phone, communication, and customer service skills
- Ability to multitask and prioritize effectively
- Detail-oriented and organized
- Experience in property management or maintenance coordination is a plus
- Ability to work independently and follow up on tasks
Benefits
- Weekly pay
- Work from home
- Negotiable rate depending on the experience
