Accounts Payable Specialist

About the Role:

We are looking for a detail-oriented and proactive Accounts Payable / Finance Allrounder to support our finance and purchasing operations.

In this role, you will manage the end-to-end accounts payable process, including vendor invoice processing, purchase orders, vendor payments, statement reconciliations, and vendor returns. You will also work closely with Sales, Warehouse, and other internal teams to resolve purchasing, stock, and delivery concerns.

The role requires someone who is comfortable working with accounting systems and ERP platforms, analysing financial and inventory data, and identifying opportunities to improve processes.

Training will initially be conducted onsite to ensure you are fully familiar with the company's systems, processes, and expectations. Depending on performance, reliability, and successful completion of training, the role may transition to a remote setup eventually.

You will work Australian/US business hours and participate in Microsoft Teams meetings while collaborating with stakeholders across different time zones.

Responsibilities:

• Manage the end-to-end Accounts Payable process, including entering vendor invoices against purchase orders.
• Prepare weekly and monthly vendor payments accurately and on schedule.
• Reconcile monthly vendor statements and investigate discrepancies.
• Respond to vendor inquiries and resolve purchasing, stock, and payment concerns professionally.
• Process internal purchase orders for vendors, including department and operational supplies.
• Coordinate with Sales and Warehouse teams regarding stock availability, purchasing, and delivery issues.
• Organize vendor returns in accordance with established internal procedures.
• Assist with weekly and month-end finance activities.
• Perform bank and account reconciliations and investigate variances.
• Analyze Accounts Payable, purchasing, and inventory data to identify trends and opportunities for improvement.
• Follow NetSuite system controls, company policies, and established finance procedures.
• Collaborate with internal teams to improve processes and maintain accurate and timely vendor payments.
• Prioritize multiple tasks and meet deadlines in a fast-paced finance environment.
• Participate in Microsoft Teams meetings and maintain effective communication with remote stakeholders.

Qualifications:

• 1–3 years of experience as an Accounts Payable Officer, Finance Assistant, Finance Allrounder, or similar finance role.
• Working knowledge of accounting processes, particularly Accounts Payable, vendor payments, reconciliations, and purchasing.
• Experience using accounting software or ERP systems; NetSuite experience is highly preferred.
• Intermediate Microsoft Office skills, particularly Microsoft Excel.
• Experience identifying and contributing to finance or process improvements.
• Strong attention to detail and accuracy when handling financial information.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Demonstrated problem-solving ability when dealing with invoice, payment, purchasing, or inventory issues.
• Strong written and verbal English communication skills.
• Comfortable communicating with internal and external stakeholders across different time zones.
• Able to work independently while also collaborating effectively with a remote team.
• Comfortable attending Microsoft Teams meetings and working in a structured virtual environment.
• Must be willing and available to work Australian/US business hours.
• Training will initially be conducted onsite. Successful candidates may transition to a remote setup depending on performance and completion of training requirements.
• Reliable, adaptable, curious, and committed to continuous improvement.

Benefits:

• Company Christmas gift
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Work from home

Ability to commute/relocate:

• Clark Freeport Zone, Pampanga: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Accounts Payable or Finance Allrounder : 1 year (Minimum)

Location:

• Clark Freeport Zone, Pampanga (Required)

Work Location: Hybrid remote in Clark Freeport Zone