Position Summary
We are seeking a detail-oriented and proactive Senior Accounts Payable Specialist to support the end-to-end accounts payable function within a fast-paced finance environment. This role will serve as a key liaison between internal stakeholders and an outsourced AP processing team responsible for the majority of invoice processing activities. The successful candidate will leverage SAP expertise to ensure invoice accuracy, timely payments, compliance with company policies, and continuous process improvement.
Key Responsibilities:
Accounts Payable Oversight
- Monitor and oversee accounts payable activities performed by the outsourced AP service provider.
- Review invoice processing quality, accuracy, and timeliness against established service-level agreements (SLAs).
- Resolve exceptions, escalated invoice issues, and complex payment-related inquiries.
- Ensure proper coding, approvals, and compliance with company policies and accounting standards.
SAP Administration and Support
- Utilize SAP to review, validate, and troubleshoot invoice transactions, vendor accounts, and payment runs.
- Investigate and resolve system-related issues affecting invoice processing or payments.
- Participate in SAP enhancements, testing, and process improvement initiatives.
Vendor and Stakeholder Management
- Act as the primary point of contact for complex vendor inquiries and escalations.
- Partner with Procurement, Receiving, Treasury, and business stakeholders to resolve invoice discrepancies and payment issues.
- Maintain positive vendor relationships while ensuring adherence to payment terms and controls.
Outsourced Team Coordination
- Provide guidance, training, and day-to-day support to the outsourced AP processing team.
Month-End and Compliance Activities
- Assist with month-end close activities (accruals)
- Support internal and external audit requests by providing documentation and explanations.
- Ensure compliance with internal controls, company policies, and regulatory requirements.
Process Improvement
- Identify opportunities to streamline AP processes and reduce manual effort.
- Participate in automation and continuous improvement initiatives.
- Recommend and implement best practices to improve service quality and operational efficiency.
Qualifications
Required
- Experience working with outsourced or shared-service AP operations.
- Strong understanding of AP processes, controls, and financial accounting principles.
- Advanced proficiency in Microsoft Excel.
Preferred
- Strong hands-on experience with SAP (Fiori).
- Experience in a multinational or high-volume invoice-processing environment.
- Knowledge of procurement-to-pay (P2P) processes.
Key Competencies
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Effective communication and stakeholder management skills.
- Ability to prioritize and manage multiple deadlines.
- Collaborative approach with internal teams and external service providers.
