Accounts Payable Specialist

Job Purpose:

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of supplier invoices, employee expenses, and corporate credit card transactions. The role supports effective financial controls by maintaining accurate vendor records, resolving discrepancies, monitoring payment timelines, and ensuring compliance with company policies, financial procedures, and confidentiality requirements.

Minimum Requirements:

1. Applicants must be willing to work and relocate to Clark, Pampanga
2. Applicants must be a Filipino citizen or have a relevant residence status
3. Degree in any Accounting, Finance, or related course (preferred)
4. Minimum of 1 year experience in handling Accounts Payable
5. Good Analytical Skills and Articulation Skills
6. Data entry skills for expense reports
7. Knowledge of accounting principles and Accounts Payable processes
8. Familiarity with procure-to-pay cycle
9. Ability to work independently and take initiative
10. Have a mature attitude coupled with high degree of work ethic
11. Be self-motivated and able to apply initiative to solve problems
12. Be effective in a team-based environment and supportive of team objectives
13. Show the ability and willingness to undertake intensive training in complex products
14. Must be willing to work on shifting schedule, holidays, and weekends.

Key Responsibilities and Accountabilities:

1. Process supplier invoices accurately and efficiently, ensuring correct coding to the general ledger, recharge accounts, and cost centres
2. Perform regular reconciliation of processed transactions by reviewing system reports and account balances
3. Monitor early payment discount opportunities and ensure timely settlement of supplier payments
4. Investigate and resolve discrepancies related to purchase orders, invoices, and payments in coordination with internal stakeholders and vendors
5. Reconcile supplier statements and maintain accurate, up-to-date vendor accounts
6. Process employee expense claims and reimbursements in compliance with company policies
7. Review and process employee corporate credit card transactions in accordance with established guidelines
8. Maintain, organise, and archive financial records, including scanning and electronic filing of documentation
9. Assist in maintaining records for capital expenditure and fixed assets
10. Ensure adherence to company policies, financial procedures, and confidentiality requirements
11. Respond to internal and external queries promptly, professionally, and with a customer-focused approach

Key Competencies:

1. Customer Service Orientation
2. Initiative & Commitment to Achieve
3. Attention to detail and Quality
4. Strong analytical and data interpretation skills
5. Proficiency in Microsoft Excel or reporting tools
6. Strong organizational and documentation skills
7. Effective communication and coordination skills