Accounts Payable Specialist

Accounts Payable Officer

Full-Time, Australian Business Hours, Remote (Philippines)

Cruise Control Group is seeking a detail-focused Accounts Payable Officer to manage end-to-end invoice processing, vendor reconciliations and payment coordination for a single automotive dealership finance function.

About Cruise Control Group

Cruise Control Group is an Australian offshore staffing company that partners with a range of clients to build high-performing remote teams. We manage the end-to-end recruitment and support process, connecting skilled professionals with roles that offer genuine long-term career growth.

About the Client

Our client is an Australian automotive dealership group, looking for an experienced Accounts Payable Officer to support its dealership finance function.

About the Role

The Accounts Payable Officer manages the full accounts payable function for the dealership, including processing invoices received via email and vendor portals, reconciling vendor and supplier statements, and organising payments. The role manages a single dedicated AP mailbox and works closely with internal teams on purchase orders and invoice approvals, including routing exceptions such as CAPEX invoices (e.g. old showroom works) to the appropriate approver outside the standard reconciliation process. This is a client-facing role scoped to accounts payable only, with the opportunity to take on prompt payment processing and trade-in/car payout responsibilities once fully up to speed on the systems.

Key Responsibilities

• Processing invoices received via email or vendor portals, including downloading PDFs from links as needed
• Uploading and managing invoices through the M-Files AP/archiving system
• Reconciling vendor and supplier statements
• Organising payments to vendors
• Managing a single dedicated AP mailbox for the entity
• Liaising with internal teams on purchase orders and invoice approvals
• Routing CAPEX invoices (e.g. old showroom works) to the appropriate approver outside standard reconciliation
• Taking on prompt payment and trade-in/car payout processing once familiar with the systems (progressive responsibility)

What We're Looking For

Essential Skills

• Strong attention to detail and accuracy in invoice processing and reconciliations
• Confident managing a high volume of invoices via email and vendor portals
• Well organised, able to manage a shared mailbox and multiple approval workflows
• Clear communicator, comfortable liaising with internal teams on purchase orders and approvals

Essential Experience

• Accounts payable experience, ideally within an automotive dealership environment
• Experience reconciling vendor/supplier statements and organising payments
• Australian market experience preferred; exceptional candidates without Australian experience will also be considered

Nice to Have

• Prior experience in automotive dealership accounts payable
• Familiarity with vendor portal invoicing systems

Tools

Titan (DMS), M-Files (AP and archiving system)

How to Apply

• Click the Apply button.
• Submit a copy of your updated CV.
• Ensure your CV includes your updated contact details, email address, and contact number.

Alternatively, you may email your CV directly to Cruise Control Group's recruitment team at [Confidential Information].