Accounts Payable Specialist

About Asiacruit

At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. We support companies by providing high-quality Philippine-based talent for both local and global markets. If you are meticulous, reliable, and enjoy working with financial processes and cross-functional teams, we invite you to join our team.

Position Overview

The Accounts Payable Specialist will manage the full lifecycle of vendor invoice processing and payments for multiple entities. This role requires strong attention to detail, timely execution of payment cycles, and collaboration with procurement, accounting, and operations to ensure supplier relationships and financial controls are maintained.

Key Responsibilities

• Invoice Processing
  
  

Receive, review, and validate vendor invoices against purchase orders, contracts, and delivery records. Ensure accurate coding, approval routing, and timely data entry into the accounting/ERP system.

• Payment Execution
  
  

Prepare and execute payment runs (ACH, wire transfers, checks, and other payment methods), reconcile bank payment files, and ensure payments are processed on time according to supplier terms.

• Vendor Management
  
  

Maintain vendor master data, respond to vendor inquiries, resolve discrepancies, and coordinate with procurement or operations to address invoice issues or disputes.

• MonthEnd Close Support
  
  

Assist with month-end accounts payable reconciliations, accruals, and preparation of schedules and supporting documentation for reviewers and auditors.

• Controls & Compliance
  
  

Adhere to internal control procedures, company policies, and regulatory requirements. Support audits by providing requested documentation and explanations.

• Process Improvement & Systems
  
  

Identify opportunities to streamline AP processes, improve invoice workflow, and leverage ERP/accounting systems and automation tools to increase efficiency and accuracy.

• CrossFunctional Collaboration
  
  

Work with accounting, procurement, and operations teams to ensure timely resolution of invoice and payment matters and to support vendor onboarding when required.

• Ad Hoc Tasks
  
  

Support special projects and other finance-related tasks as assigned by the Finance Manager or Head of Finance.

Qualifications

• Education
  
  

Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience.

• Experience
  
  

1–3 years of experience in accounts payable, general accounting, or related finance roles preferred. Experience with multi-entity or multinational environments is an advantage.

• Technical Skills
  
  

Proficient with accounting systems and ERPs (e.g., NetSuite, Xero, SAP Business One) and comfortable using Excel for reconciliations and reporting. Familiarity with electronic payment processing and bank reconciliation is desirable.

• Communication
  
  

Clear written and verbal communication skills in English. Ability to work collaboratively with internal teams and external vendors.

• Attributes
  
  

Strong attention to detail, organizational skills, ability to prioritize tasks and meet deadlines, and a commitment to maintaining confidentiality and accuracy.

Core Competencies

• Accurate and timely execution of accounts payable tasks with a focus on maintaining internal controls.
• Problem-solving mindset and the ability to escalate and resolve discrepancies effectively.
• Comfortable working independently and as part of a distributed or remote finance team.
• Willingness to learn new systems and contribute to process improvements and automation initiatives.
  
  

This role is currently in the talent pooling stage. Apply now to get early consideration and stay ahead of other applicants.

Why Join Asiacruit

• Flexible remote work arrangement supporting work-life balance.
• Collaborative and diverse team with opportunities for international exposure and career growth.
• Competitive compensation and opportunities for professional development.
  
  

Ready to Make an Impact

Apply now at https://asiacruit.com or send your resume to [Confidential Information] with the subject line: Accounts Payable Specialist – [Your Name]