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aique innovation technology corporation

Accounts Payable Specialist

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  • Posted 3 hours ago
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Job Description

Duties And Responsibilities

  • Assist the end-to-end process of an invoice life cycle, reviewing invoices for accuracy, completeness, while adhering to company policies and procedures.
  • Verify purchase orders, contracts, and other supporting documents to ensure proper coding and invoice approval.
  • Assist to resolve invoice discrepancies and issues in a timely manner by collaborating with internal departments and vendors.
  • Reconcile vendor statements, resolve outstanding balances, and maintain strong vendor relationships.
  • Perform data entry tasks accurately and maintain up-to-date and organized records in XERO.
  • Assist with month-end and year-end closing activities related to accounts payable.
  • Prepare and distribute various reports related to accounts payable to support management decision-making.
  • Assist with customer inquiries and guide employees through the Concur expense report submission process, ensuring accuracy and policy compliance.
  • Audit and correct expense reports in Concur, verifying receipts and expense coding to maintain financial integrity and compliance.
  • Manage build effective partnerships with cross functional stakeholders.
  • Assist team with gathering support for all audits, including pulling documentation.
  • Assist in ad-hoc duties and other administrative tasks, as required

Qualifications

Education:

  • Bachelors degree in Accounting, Finance, or a related field

Experience

  • Knowledge in invoice processing, bill matching, and payment processing
  • Knowledge in managing vendor accounts and performing reconciliations
  • Familiarity with government/statutory payables (e.g., taxes, SSS, PhilHealth, HDMF/Pag-IBIG) is an advantage
  • Knowledge in using accounting software (e.g., Xero, QuickBooks, SAP, Oracle, or similar systems)
  • Exposure to month-end and year-end closing activities related to payables

Skills

  • Knowledge in accounting software (Xero preferred; QuickBooks, SAP, or similar is an advantage)
  • Knowledge of Microsoft Excel
  • Suffice understanding of accounts payable processes and internal controls
  • Knowledge of accrual accounting principles
  • Ability to prepare and analyze aged payables reports, supplier reconciliations, and payment schedules
  • Suffice analytical and organizational skills
  • Excellent communication and interpersonal skills

Other Requirements

  • High level of attention to detail and accuracy
  • Ability to meet tight deadlines and effectively prioritize tasks

Job Summary

  • Accounts Payable Intern is performing various accounts payable (AP) related tasks with a focus on invoice processing.

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Job ID: 146123033

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