Role Summary
This role will be responsible for all accounts payable administrative functions. These activities are critical to ensure that the Source to Pay finances are maintained effectively and timely. The candidate will also assist in the simplification and centralization of Invoice Processing, sharing and implementation of best practices across the various functions. The candidate will pay a pivotal role in delivery of Finance priorities by helping to build and execute best in class invoicing workflows and processes.
Duties & Responsibilities
Performs verification of invoices and supporting documentation to ensure policy compliances and accuracy.
Processes invoices, matches Purchase orders, obtains approvals for entering invoices electronically into accounting systems.
Acts as an SME of the function by helping the business navigate the process smoothly.
Resolves exceptions in the invoice approval workflow.
Works with business users and approvers and/or suppliers to resolve queries.
Ensures robust documentation of the process manuals.
Ensures all work is performed in accordance with KPI's (key performance indicators)
Contributes ideas and actions towards the continuous improvement of Accounts Payable-related processes.
Identifies areas to reduce AP touchpoints thereby contributing to reducing the cycle time in payment of invoices.
Supports resolution of tax related issues for US, India and Philippines
Supports accrual of invoices to ensure accounting accuracy.
Supports India invoice submission by coordinating with India business users for confirmation on service delivery and coordinates with Finance and Sourcing
Provides quarterly data to auditors on a timely basis.
Helps in creating a risk framework for the process and works on plans to mitigate the risks.
Coordinates with suppliers to submit their invoices timely to ensure Paid-on-Time compliance.
Works on open advances - liaising with suppliers for Tax invoices
Communicates the No PO / No Pay compliance.
Drives First time match of invoice submission through issue resolution and implementation of best practices.
Enhances Paid-on-Time by reducing cycle time and prioritizing invoices with shorter pay terms.
Supports timely payments for MSME India suppliers.
Supports month end reporting and related activities.
Responds to Tickets raised on service now by Business users for the support required on L1/L2 queries.
Follows up on aged invoices - interacts with business users/suppliers to facilitate invoice payment.
Maintains positive work relationships with members of other teams in the Company to communicate effectively and to ensure compliance with cross-team responsibilities.
Desired Competencies
Experience in shared services/internal service delivery role preferred.
Knowledge of Oracle G/L, AP, Coupa and Oracle Invoicing modules
Prior experience of productivity tools (i.e., MS Outlook, MS Word)
Good organizational skills
Problem solving skills
Qualifications
Bachelor's degree in commerce or Accounting
Minimum 3 year of hands-on experience in Procure to Pay process required.
Ability to perform financial transactions based on assignment.
Experience using Oracle Financials Accounts Payable(R12) and Coupa Invoicing module preferred.
Strong communications skills
Strong analytical skills
Excellent time management skills
Ability to work in a team setting with a diverse group of employees and managers across regions.
Strong command of the English language (Both written and oral)
Understand macro level goals of the function.
