Accounts Payable Officer

The Accounts Payable (AP) Officer is responsible for overseeing the end-to-end accounts

payable process, ensuring the accurate and timely processing of supplier invoices, payment requests, and vendor reconciliations. The role supports month-end closing activities, monitors AP aging and outstanding liabilities, ensures compliance with company policies and accounting standards, and drives process improvements to enhance efficiency and controls. The AP Officer also provides leadership and guidance to the AP team while coordinating with internal stakeholders and suppliers to ensure smooth financial operations.

JOB SUMMARY

Payable Processing and Management

• Ensure timely and accurate processing of invoices, payment requests, and disbursements.

• Monitor AP aging, supplier balances, SOA reconciliations, and advances to suppliers.

• Support month-end closing and prepare AP-related reports and analysis.

• Ensure adherence to company policies, tax regulations, audit requirements, and documentation

standards.

• Manage supplier relationships and resolve payment and invoice-related issues.

• Drive process enhancements, reporting improvements, and system optimization initiatives.

• Supervise, coach, and develop team members while ensuring timely delivery of key objectives.

• Proactively respond to challenges and support in a fast-paced environment.

Reporting

• Review and assist in the AP reconciliations, including Advances to Suppliers, GRNI, and PO/non-

PO payment requests.

• Prepare and review month-end intercompany payable reports and reconciliations

• Ensure accurate and timely month-end and year-end AP closing activities.

• Monitor AP performance metrics and report key findings to management.

• Analyze AP data and recommend process improvements to enhance efficiency and controls.

KEY RESULT AREAS

Cross-Functional Collaboration

• Collaborate with Procurement, Finance, Treasury, and Business Units to resolve invoice and

payment issues.

• Coordinate with Accounting teams on month-end closing and financial reporting activities

• Support audit, tax, and compliance requirements through timely documentation.

• Ensure effective communication and compliance with AP policies and service standards.

• Partner with process owners to drive AP improvements and system enhancements.

SKILLS AND ABILITIES

● Strong knowledge of Accounts Payable processes, controls, and best practices.

● Proficiency in ERP systems and Microsoft Excel.

● Strong analytical and reconciliation skills with high attention to detail.

● Effective communication and stakeholder management skills.

● Ability to prioritize tasks and meet deadlines in a fast-paced environment.

● Strong problem-solving and decision-making abilities.

● Ability to lead, coach, and support team members.

● Strong organizational and time management skills.

● Ability to maintain confidentiality and handle sensitive financial information with integrity.

EDUCATION REQUIREMENTS

● Bachelor's degree in Accounting, Finance, Business Administration,

or related field (or equivalent work experience)

● Graduate of accountancy, an advantage

WORK EXPERIENCE REQUIREMENTS

● Minimum of 5–7 years of progressive experience in Accounts Payable, Accounting, or Finance

operation.

● At least 3 years of experience in a senior, supervisory, or team lead role within Accounts

Payable.

● Experience with accounting software (e.g., SAP, Xero, M4 or similar).

● Experience working in a shared services, multinational, or high-volume transaction

environment is an advantage.