The Accounts Payable role is responsible for invoice processing and maintaining accurate data, making timely vendor payments, and supporting other accounting functions as needed.
Key Responsibilities
- Monitor, maintain, and respond to queries received from staff and suppliers in the Accounts Inbox. Be the first point of contact with creditors chasing payment of invoices.
- Check accuracy of invoices before submitting to Concur and ensure invoices are coded correctly once approved.
- Process invoices manually when required.
- Save all processed invoices in the folder together with evidence of approval.
- Maintain supplier database. Ensure supplier information and trading terms are recorded correctly in AP21 and in Concur when required.
- Reconcile local and overseas supplier statements and resolve discrepancies in a timely manner.
- Schedule payment runs based on standard company payment policy for both local and overseas creditors.
- Verify and process employee expense claims and manage the approval and payment process.
- Process overseas supplier invoices. Work closely with the production team to investigate discrepancies.
- Provide training to new Concur users on how to code and approve invoices.
- Review aged creditor report monthly.
- Support month-end closing.
- Assist in managing cash flow.
- Provide general assistance to the finance reporting team.
- Provide assistance and supporting documentation for the annual audit.
SKILLS REQUIRED TO DELIVER #AMAZING
Knowledge And Skills
- Minimum of 3 years in Accounts Payable role
- Solid understanding of basic accounting and accounts payable principles
- High level of accuracy and attention to detail
- Strong verbal and written communication
- Ability to prioritise, multitask, and meet deadlines
- Ability to work as part of a team
- Great in building effective working relationships with team, stakeholders, and vendors
- Strong problem analysis and problem-solving skills
Technical Expertise
- Bachelor's degree in accounting is preferable
- Intermediate Excel
- Experience in AP21 and Concur is an advantage
Personal Qualities
- Live our values (Honesty, Bravery, Innovation, Integrity, Optimism)
- Be solutions-focused
- Able to work under pressure and resolve stressful interactions
- Be positive and above the line
- Friendly, approachable, and knowledgeable
- Be a team player and flexible
