Accounts Payable Officer
Accounts Payable Officer
Probe CX- Posted a month ago
- Be among the first 10 applicants
Job Description
What's in it for you
Invoice Processing and Data Entry
- Day 1 HMO coverage — plus 2 FREE dependents
- Day shift schedule for that perfect work-life balance
- Work tool provided — everything you need to succeed
Invoice Processing and Data Entry
- Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry.
- Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching.
- Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system.
- Setting up the new client as per company Policy.
- Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors.
- Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines.
- Process approved employee expense reports.
- Ensure all payments are properly authorized according to the company's delegation of authority matrix.
- Handle and resolve urgent payment requests or payment rejections.
- Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues.
- Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries.
- Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently.
- Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation.
- Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms.
- Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses.
- Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts.
- Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements.
- Assist with the preparation of documentation for internal and external audits.
- Graduate of accountancy or finance-related courses
- With previous accounts payable experience is preferred
- Proficient in MS Office
- Amenable to work on a dayshift schedule and on a hybrid work arrangement (3x/week onsite) in Global One, Eastwood, Quezon City
- Willing to render overtime and work during PH holidays
- Amenable to start ASAP
More Info
Key Skills
Month-End Closing
Payment Management
About Company
Skills:
Pronto Xi), Enterprise ERP and accounting platforms (e.g., Oracle, Netsuite, SAP, Accounts Payable Experience, Bank Verification Fraud Control Adherence, Intermediate MS Excel Skills, Workflow automation opportunities, Tertiary Accounting Finance Qualification, Month-End Reconciliation Proficiency