About Shore360:
Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.
Job Summary:
We are looking for a diligent and detail-oriented Accounts Payable Officer to join our finance team. The ideal candidate will be responsible for managing the entire accounts payable process, ensuring timely and accurate processing of invoices, compliance with company policies, and maintaining excellent relationships with both internal and external stakeholders.
Key Responsibilities:
Bill Approval:
- Ensure all bills are approved in accordance with the business's delegated authority.
Data Entry:
- Match invoices to purchase orders and enter invoices into the project management system and ensure data accuracy in the accounting system.
Credit Card Reconciliations:
- Perform company credit card reconciliations, ensuring accuracy and completeness.
Process Improvement:
- Suggest and participate in developing enhancements and improvements to accounts payable procedures.
Customer Service:
- Provide high-level customer service to internal and external key relationships, ensuring all needs and requests are responded to in a timely manner.
Document Control:
- Ensure compliance with required document control and record-keeping processes.
Account Enquiries:
- Respond to general finance inquiries and resolve account issues promptly.
Electronic Banking:
- Prepare and process electronic banking files for payments.
Ledger Reconciliation:
- Contribute to some general ledger reconciliation work and manage spreadsheets as needed.
Finance Administration:
- Perform data entry and provide administrative support to the finance department.
Supplier Communication:
- Respond professionally to all supplier queries and correspondence in a timely manner.
Essential Qualifications and Experience:
- Minimum of 1 year of experience in supporting financial operations and conducting accounting functions.
- Tertiary qualification in Accounting, Finance, Commerce, or equivalent.
- Demonstrated experience with NetSuite or a similar ERP system.
- High level of attention to detail and ability to meet deadlines.
- Proven experience in working remotely and effective remote communication.
Desirable Skills and Experience:
- Experience in the Australian Construction Industry.
- Experience with an OCR system for entering bills.
- Familiarity with Power BI or similar business intelligence tools.
Personal Attributes:
- Strong analytical and problem-solving skills.
- Ability to work independently and as part of a team.
- Proactive and adaptable to changing business needs.
- High level of integrity and professionalism
- Confident communicator who isn't afraid to reach out or ask questions
Work Set Up:
- On-Site
- Work Schedule: Monday to Friday, 7:00 am - 4:00 pm
ShoreXtra Perks
- Attendance Bonus Earn up to 5,000 every pay run for consistent, perfect attendance.
- Fixed Weekends Off Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
- Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day:
- Photography Club, Dance Club, Fitness Club, Book Club, Music Club
- Engaging Monthly Events Experience a vibrant culture with regular team activities and celebrations with amazing
- prizes and rewards
- Bronze Referral Incentives Get rewarded for bringing top talent to the team via our referral program.
- Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays
