What's in it for you
- Day 1 HMO coverage plus 2 FREE dependents
- Day shift schedule for that perfect work-life balance
- Work tool provided everything you need to succeed
- Be part of a PIONEER Accounts Payable Team for our Healthcare account!
Duties and Responsibilities:
Invoice Processing and Data Entry
- Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry.
- Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching.
- Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system.
- Setting up the new client as per company Policy.
- Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors.
Payment Management
- Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines.
- Process approved employee expense reports.
- Ensure all payments are properly authorized according to the company's delegation of authority matrix.
- Handle and resolve urgent payment requests or payment rejections.
Reconciliation and Month-End
- Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues.
- Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries.
- Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently.
Vendor and Stakeholder Relations
- Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation.
- Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms.
- Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses.
Compliance and Administration
- Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts.
- Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements.
- Assist with the preparation of documentation for internal and external audits.
Qualifications:
- Graduate of accountancy or finance-related courses
- With at least 1 - 3 years of bulk invoice processing experience
- Proficient in MS Office
- Amenable to work on a dayshift schedule and on a hybrid work arrangement in Global One, Eastwood, Quezon City
- Amenable to start by first week of January 2026
