Job Title: Accounts Payable Manager
Overview:
The Accounts Payable Manager oversees the entire accounts payable (AP) process, ensuring accurate and timely processing of invoices, vendor payments, and compliance with financial policies. This role involves leading the AP team, optimizing workflows, and maintaining strong vendor relationships.
Responsibilities:
Accounts Payable Operations Management:
- Oversee the processing of invoices, expense reports, and vendor payments.
- Ensure timely and accurate payment processing while maintaining compliance with company policies.
- Monitor AP aging reports and resolve outstanding payables.
Team Leadership & Development:
- Supervise and mentor the AP team, providing training and performance feedback.
- Implement best practices to improve efficiency and accuracy in AP processes.
Factoring Company & Vendor Relations:
- Handle inquiries from factoring companies, verifying rates and payment statuses.
- Respond to vendor calls and emails regarding payment disputes, discrepancies, and account status.
- Negotiate payment terms with vendors to optimize cash flow.
Compliance & Risk Management:
- Ensure adherence to internal controls, accounting principles, and regulatory requirements.
- Manage audits related to AP functions and provide necessary documentation.
Process Improvement & Automation:
- Identify opportunities to streamline AP processes through automation and technology.
- Work with IT and finance teams to enhance ERP or accounting system functionalities.
Reporting & Reconciliation:
- Prepare and analyze AP reports, including cash flow forecasts and vendor aging reports.
- Perform monthly account reconciliations and assist in financial close processes.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field (preferred).
- 5+ years of experience in accounts payable, with at least 3 years in a supervisory or managerial role.
- Strong knowledge of AP processes, financial regulations, and accounting principles.
- Proficiency in ERP systems (SAP, Oracle, QuickBooks, or similar).
- Excellent leadership, problem-solving, and communication skills.
- Ability to manage high volumes of invoices and vendor interactions in a fast-paced environment.
