Accounts Payable - Junior level

Role : Accounts Payable - Junior level

Location : Alabang Muntinlupa

Work Type : Onsite till training

Work Shift : Day Shift

Job Description:

KEY RESPONSIBILITIES:

Accounts Payable

● Invoice Sorting and validation of supporting documents from Suppliers/ Local Entities;

● Seek approval of received invoices to the local entities prior to invoice processing;

● Check employee expense reports against supporting documents / receipts;

● Ensure that all payment requests are approved based on the approved Delegation of Authority (DOA) and Purchase Order information;

● Invoice processing by performing 2 and/or 3 way match of Invoices, Purchase Order and Receiving Report

● Initiate payment runs following the entities payment schedule

● Seek approval for all payment batches and ensures that all are authorized on time / within the prescribed schedule;

● Preparation of weekly invoice status report

● Monitoring of all received invoices and check payment releases

● Run weekly and monthly aging report;

● Ownership in investigating and resolving any Accounts Payable items on the book.

● Coordinates with customers/local entities for any query and/ or disputes

● Preparation of monthly accruals for all unprocessed invoices for the month

● Seek prior approval of all accruals to the local entities;

● Creation of accrual entries based on the approved list;

● Maintain various AP files in the designated drive/server;

● Carry out daily work in order to meet performance measures set in service agreements between local entities and the FSSC;

● Other related duties which may be assigned by immediate superior from time to time.

Accounts Reconciliation and other reports

● Reconciles supplier statements;

● Status updates of Suppliers account;

● Prepares report analysis for various AP accounts;

● Prepares various month-end reports;

● Generation and preparation of data/reports needed for CARS Declaration.

Other Admin Functions

●Provide information needed for Balance ScoreCard Reporting;

● File and update application of allowable overtime/offset and leaves in Peoplecore

● Update man hours based on actual time spent per process

● Support project implementation by providing process details and data support and conduct UAT. Document UAT as a result of the testing performed;

● Conduct self evaluation based on defined performance target

● Audit support by gathering all required documents requested by the auditor. Attend to any audit inquiries as may be required in the process;

● When required, to support overall FSSC team in a wider range daily activities not just relating to Accounts Payable;

JOB SPECIFICATIONS

● Must Have:

o Obtained at least a Bachelor's/College Degree in Finance/ Accountancy or equivalent

o At least 2 years in accounts payable or general accounting-related work experience

o Experience with AR/AP/GL modules using ERP Systems (Oracle/ MFG Pro)

o Advanced skills in the use of MS Office application like Excel Spreadsheets and Google applications

o Excellent work habits, including a willingness to work the hours necessary to get the job done.

o Be able to work in a structured environment

o Good oral and written communication skills

Note :

Interested candidates feel free to share your updated resume to [Confidential Information]