Job Overview
We are looking for a detail-oriented Accounts Payable Coordinator to support invoice processing for a US-based company. This is a remote, part-time contractor role focused specifically on accounts payable, not general bookkeeping. You will be the main point of contact for invoice and bill status questions, working closely with our internal finance team.
This role requires direct, hands-on experience with Bill.com AND QuickBooks Online used together in an AP workflow. Please do not apply if you have only used one of these platforms, or have only used similar tools (e.g., Xero, Wave, other AP software).
Schedule and Compensation
- 5 hours per week, remote, flexible within the week with defined availability for status questions and communication.
- Compensation: $6 per hour
- This is an independent contractor engagement, not employment
What You'll Do
- Enter incoming vendor invoices into Bill.com
- Enter and upload invoices into QuickBooks Online, including attaching supporting documentation to each transaction
- Serve as the main point of contact for bill status and invoice-related questions from vendors and internal team members
- Support administrative tasks related to Upwork contractor management
- This role is primarily hands-on tool execution in Bill.com and QuickBooks Online, not advisory or strategic AP work
What You Bring (Required — non-negotiable)
- Minimum 3 years of accounts payable experience specifically, not general bookkeeping or accounting
- Minimum 3 years of hands-on invoice entry in Bill.com (not just familiarity — actual day-to-day entry/coding/approval routing)
- Minimum 3 years of hands-on invoice entry and document attachment in QuickBooks Online
- Minimum 3 years of experience using Bill.com and QuickBooks Online together as part of the same AP workflow (not one or the other in isolation)
- Strong attention to detail and accuracy
- Reliable communication and responsiveness on invoice status inquiries
- Comfortable working independently in a remote, asynchronous role
