Position Summary
Performs accurate and timely processing for all Accounts Payable functions including vendor master management, customer refunds, employee expense processing and linking, French and English vendor inquiry support, invoice review and processing, payment releases and quality assurance. Performs other accounting functions in an efficient and effective manner.
Functional Responsibilities
- Mail processing of electronic invoices
- Sorting, indexing and posting of PO, Non-PO and Discount invoices for payment.
- Data entry of invoices in SAP via PO or Non-PO.
- Reviewing and posting of invoices to release for payment.
- Identify the correct tax to be charged for various regions and services.
- Contacting suppliers (verbally or written) and business units/locations for query resolution.
- Reviewing, creating and updating vendors in the vendor master database. Blocking/unblocking vendors as required.
- Work in/with Vendor Set-Up Team for creating new vendors or perform changes to existing records.
- Performing rhe risk-based payment review (analyzing reports for issues) to identify and retrieve duplicate payments and outstanding credits from vendors.
- Ensure accuracy, completeness and validity of supporting documents, and proper approval of disbursement requests processed. Reconciles outstanding accounts to Supplier.
- Maintain close coordination with main banks and budget department in relation to timely and accurate release of payments to vendors, suppliers, and employees.
- Prepares accurate, timely, and meaningful financial reports, schedules and information. This includes Balance Sheet accounts schedules and reconciliation, Expenses analysis and review, Bank Reconciliation, and other reports deemed necessary.
- Ensures that important Accounting documents are secured, completely and properly filed and easily accessible for future reference. Safeguards all customer and supplier information appropriately and as per policy.
- Maintains cordial working relations to facilitate reconciliation of accounts payable and its documents.
