Work schedule: Mon-Fri, 5:00PM - 2:00AM
Work Arrangement: Hybrid Work Arrangement
Office: One Ayala, Makati City
What you'll be doing:
Accounts Payable Processing
- Manage the timely and accurate processing of vendor invoices, employee reimbursements, and payment vouchers in accordance with company policies and US accounting standards.
- Own end-to-end payment runs, including preparation, execution using NetSuite and other payment platforms, and distribution of remittance advices.
- Perform two-way and three-way matching (invoice, purchase order, and receiving documents) to validate payment accuracy.
Vendor & Stakeholder Management
- Manage and action the Accounts Payable inbox, responding to vendor and internal stakeholder inquiries regarding invoices and payment status.
- Investigate and resolve invoice discrepancies, pricing variances, and payment issues prior to payment processing.
- Establish and maintain effective working relationships with vendors and internal departments to resolve creditor issues accurately and in a timely manner.
- Monitor Accounts Payable activities to ensure payments are made within agreed trading terms and escalate issues as required.
- Work collaboratively with relevant stakeholders and actively participate in team meetings and team cohesion activities.
Reconciliations & Month-End Support
- Review and reconcile vendor statements and aging reports, including supplier account reconciliations.
- Support the month-end close process, including AP accruals, cut-off procedures, reconciliations, and month-end reporting.
- Prepare monthly AP reports for finance leadership and support ad-hoc reporting requirements.
- Assist with audit requests by providing required documentation and explanations.
Controls, Compliance & Process Improvement
- Support ad-hoc initiatives such as annual 1099 processing and vendor payment term reviews.
- Ensure compliance with internal policies, procedures, work instructions, and applicable legislative or regulatory requirements.
- Maintain accurate, complete, and audit-ready records and documentation, including legally defensible case notes where required.
- Assist with monitoring compliance with AP controls and contribute to process improvements that enhance efficiency and accuracy.
- Support ad-hoc projects related to accounts payable, accounts receivable, general bookkeeping, and operational accounting.
- Perform other duties within the scope of skills, experience, and role requirements to support overall finance and operations objectives.
What will make you a great fit:
- Bachelor's degree in accounting, Finance, or a related field (or equivalent practical experience).
- 2–3 years of hands-on Accounts Payable experience supporting a US-based company.
- Working knowledge of US GAAP principles related to AP and expense recognition.
- Experience using accounting or ERP systems (e.g., NetSuite, QuickBooks, Sage, or similar).
- Strong proficiency in Microsoft Excel (e.g., data validation, lookups, basic reconciliations).
- Experience in processing high-volume transactional environment
What D&V Philippines can offer you:
D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You'll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.
You'll also get to enjoy these perks on top of the essential employee benefits:
- Competitive salary with non-taxable allowances
- Health and wellness benefits
- Vacation and sick leave credits
- Yearly company and employee performance bonuses
- Free meal during office days
- Parent-friendly office
- Training and certifications
- CPD Training Assistance and PRC license renewal reimbursement
- Year-round employee engagement activities
